Voice to Text for Accountants
Your billable hours should go toward client work, not typing. Between client correspondence, audit documentation, financial report narratives, and engagement letters, accountants spend half their day at the keyboard. Blurt lets you speak your emails, memos, and documentation while keeping your focus on the numbers. Hold a button, say what you need, release. Text appears wherever your cursor is — in QuickBooks, Excel, Outlook, anywhere. No transcription services. No switching between apps. Just talk and document.
The Typing Problem
Client emails that take longer than the work itself
You finished the month-end close in two hours. Now you need to email the client explaining the variances, the adjusting entries, and next steps. Writing that email carefully — because clients forward these to their boards — takes another 45 minutes. By the time you hit send, you could have started the next engagement. Your fingers are tired, and you still have twenty more emails in your inbox.
Audit notes that pile up while details fade from memory
You just reviewed a hundred transactions and found three exceptions. You know exactly what went wrong — you could explain it verbally in a minute. But by the time you open your workpaper template and start typing, the specifics are slipping away. Was it invoice 4472 or 4427? What was the exact dollar difference? Your notes end up vague because typing took too long.
Financial report narratives that demand precision and time
The quarterly report needs management commentary. Revenue increased 12%, margins improved, cash flow strengthened. You have the numbers memorized. But writing the narrative — explaining why, providing context, striking the right tone for board consumption — takes hours of careful typing. Every sentence matters. Every word choice gets scrutinized. And you have three more reports due this week.
Tax memos that document your reasoning but drain your energy
Your client wants to take an aggressive position on a deduction. Before you sign off, you need to document your analysis: the facts, the applicable code sections, the supporting case law, and your conclusion. You did the research. You know the answer. But typing a four-page memo defending the position? That is another two hours of keyboard work after an already long day.
Engagement letters that sound the same but must be typed fresh
Every new client needs an engagement letter. Every engagement letter needs customization — scope, fees, timing, exclusions. You have templates, but filling in the blanks and adjusting the language takes thirty minutes per letter. Multiply by fifty new clients a year, and you have spent an entire week just on engagement letters. That is time you could spend actually serving clients.
How It Works
Blurt works in every app accountants use — QuickBooks, Excel, Outlook, Word, Xero, tax software, and any browser-based portal. Anywhere you can put a cursor.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Speak naturally
Dictate your client email, audit note, or financial narrative. Blurt handles punctuation automatically.
Release and done
Text appears at your cursor. No copying, no pasting, no extra steps.
Real Scenarios
Drafting client correspondence between tasks
The CFO emailed asking about the depreciation schedule. You know the answer — you just reviewed it. Instead of typing for ten minutes, hold the button and speak: 'Hi Sarah, the depreciation schedule reflects straight-line depreciation over the estimated useful lives approved by your board last year. The equipment purchased in Q3 is being depreciated over seven years, which aligns with industry standards. I have attached the updated schedule for your review. Let me know if you need any adjustments before the board meeting.' Email done in 30 seconds. Send and move on.
Documenting audit observations in real-time
You are testing accounts receivable and found an invoice recorded in the wrong period. Capture it immediately. Hold the button: 'Invoice number 7834 dated December 28 was recorded in the January ledger. Revenue of $45,200 should have been recognized in the prior year per ASC 606 criteria. Proposed adjusting entry: debit accounts receivable $45,200, credit deferred revenue $45,200. Client contact: Maria in billing.' Finding documented in fifteen seconds while the details are fresh.
Writing financial report narratives alongside the numbers
The income statement is ready. Now you need the commentary. Hold the button and speak: 'Revenue for the quarter increased 14 percent compared to prior year, driven primarily by the launch of the enterprise product line in March. Gross margin improved 200 basis points due to favorable supplier negotiations completed in Q1. Operating expenses remained flat despite revenue growth, reflecting management's focus on operational efficiency.' One paragraph down, three to go. Your report writes itself while you look at the numbers.
Creating tax memo documentation
Your client asked about deducting home office expenses for their S-corp. Document your analysis. Hold and speak: 'Client operates S-corporation from home office. Under Section 280A, the S-corp may reimburse the shareholder-employee for qualified home office expenses under an accountable plan. Reimbursement is deductible by the corporation and excluded from employee income. Square footage calculation: 200 square feet dedicated office space divided by 2,400 total square feet equals 8.3 percent business use. Recommend implementing written accountable plan before year-end.' Research documented in under a minute.
Drafting engagement letters for new clients
A new manufacturing client signed on for full-service accounting. Customize their engagement letter quickly. Hold the button: 'This engagement covers monthly bookkeeping, quarterly financial statements, annual corporate tax return preparation, and payroll processing for up to 25 employees. Inventory valuation consulting is included up to 10 hours per year. Audit representation is not included in this engagement and will be billed separately at standard hourly rates if required.' Scope defined in 20 seconds. Template filled.
Responding to review notes from partners
The partner left comments on your workpapers asking for clarification. Instead of typing lengthy responses, speak them. Hold the button: 'Per your question on the inventory reserve, I verified the aging calculation with the warehouse manager. Items over 180 days represent discontinued SKUs with no expected resale value. Reserve of $127,000 is based on 100 percent write-off for these items, consistent with prior year methodology and management's assessment documented in exhibit B-4.' Review note answered thoroughly in 15 seconds.
Explaining variances to clients during calls
You are on a call with the controller, and they want a written summary of what you just discussed. While still on the phone, hold the button and speak: 'As discussed, the $50,000 variance in cost of goods sold is primarily due to the inventory count adjustment in August. The remaining $12,000 relates to freight costs that were previously capitalized but should be expensed. I will send journal entries for your approval by end of day tomorrow.' Mute yourself, dictate, send. Client gets the summary before the call ends.
Why accountants choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or navigate menus |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Accounting terminology | Handles GAAP, ASC references, and journal entries | Struggles with accounting vocabulary |
| Numbers and dates | Accurate with dollar amounts and periods | Frequently mangles financial figures |
| Reliability | Consistent accuracy across long sessions | Fails silently or requires repeated attempts |
Frequently Asked Questions
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