Voice to Text for Outlook
Enterprise email demands precision and volume. You're composing detailed proposals, replying to stakeholder threads, scheduling meetings, and managing tasks — all before lunch. Blurt lets you speak your emails, meeting invites, and task notes directly into Outlook. Hold a button, talk naturally, release. Your words appear at the cursor, properly punctuated and ready to send. No more staring at blank compose windows trying to find the right words while your inbox grows.
The Typing Problem
Composing the same types of emails over and over
Project updates to leadership. Status reports to clients. Follow-ups after meetings. The content varies but the effort is constant. Each email takes 5-10 minutes to type carefully, and you send dozens per day. By afternoon, your fingers are tired and your phrasing gets lazy. Important emails deserve your full mental energy, not the dregs of your typing stamina.
Calendar invites that need context and agenda
You can't just send a meeting invite with 'sync' as the title. Stakeholders expect agenda items, context on what you'll discuss, and preparation notes. Typing all that context for every meeting invite adds up to hours per week. You know exactly what you want to say — you could explain it out loud in 20 seconds — but typing it takes five times longer.
Replying to long email threads while context-switching
You're reviewing a document when an email thread pops up needing your input. Switching to compose mode, thinking through your response, and typing it out breaks your flow completely. By the time you've replied, you've lost the thread of what you were reviewing. That 30-second mental response became a 5-minute typing task.
Tasks and notes that never get captured
Outlook has tasks and notes built in, but who has time to type them? You think 'I should add that to my task list' and then immediately get pulled into another email. The thought is lost. If capturing tasks and notes were as fast as speaking them aloud, you'd actually use these features.
Executive assistants drowning in correspondence
You manage calendars and correspondence for multiple executives. The volume is staggering — scheduling, rescheduling, confirming, following up. Your hands ache by Tuesday. You've tried voice assistants but they can't handle the nuance of professional communication. You need something that captures exactly what you say, without interpretation.
How It Works
Blurt works directly in Outlook for Mac — in compose windows, calendar invites, tasks, anywhere you can type.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Speak your email or invite
Talk through your message naturally. Blurt handles punctuation and capitalization.
Release and send
Text appears at your cursor. Review and send. Done in seconds, not minutes.
Real Scenarios
Composing detailed client proposals
The RFP response is due tomorrow and you need to draft the executive summary email. Hold your hotkey and talk through the key points: 'Thank you for the opportunity to respond to your proposal. Our team has carefully reviewed your requirements and we're confident our solution addresses your core challenges around system integration and data migration.' Three paragraphs in 45 seconds instead of 8 minutes of typing.
Adding context to meeting invites
You're scheduling a quarterly review with the executive team. The invite needs an agenda. Hold button, speak: 'Agenda for Q4 review. Item one, revenue performance versus forecast. Item two, key wins and pipeline updates. Item three, headcount and budget discussion. Please review the attached deck before the meeting.' Invite sent with full context. Attendees arrive prepared.
Quick replies between meetings
You have 3 minutes before your next call and 7 emails need responses. Hold button for each: 'Confirmed for Tuesday at 2pm, thanks.' Next. 'Let me check with the team and circle back by end of day.' Next. 'Great suggestion, adding to the agenda.' Seven replies in 2 minutes. Inbox cleared before the call starts.
Delegating tasks to your team
After the leadership meeting, you need to assign follow-ups. Hold button: 'Sarah, please pull the updated forecast numbers by Thursday. Mike, schedule a working session with the ops team for next week. Jennifer, draft the customer communication for my review.' Three delegations documented and sent in under a minute.
Capturing meeting action items
The meeting just ended and action items need documenting before you forget. Open a new task in Outlook, hold button: 'Follow up with legal on contract revisions, review Q3 numbers before Thursday board prep, send Mike the competitor analysis deck.' Tasks captured while the context is fresh. No forgotten commitments.
Managing executive calendars
Three executives need their schedules coordinated for the offsite. You're sending confirmations, rescheduling conflicts, and adding prep notes to each invite. With Blurt, each message takes 5 seconds instead of a minute. You clear the scheduling backlog before lunch instead of spending all day on it.
End-of-day status updates
Leadership wants daily updates but typing them out after a long day feels impossible. Hold button and talk through what got done: 'Completed vendor negotiations, moving to contract review. Pipeline meeting pushed to Thursday per client request. Budget proposal submitted, awaiting CFO feedback.' Status sent in 20 seconds. Day documented.
Why Outlook power users choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Double-tap Function key or click icon |
| Speed | Text appears in under 500ms | 2-3 second processing delay |
| Reliability | Consistent accuracy across sessions | Frequently fails silently or stops listening |
| Business vocabulary | Handles professional terms well | Struggles with industry jargon and names |
Frequently Asked Questions
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