Voice to Text for Case Managers
You spend more time documenting care than coordinating it. Between care coordination notes, discharge planning, insurance authorizations, and provider communications, typing consumes hours that should go to patients. Blurt lets you speak your documentation naturally while it appears in your EHR or any application. Hold a button, describe the care plan, release. No transcription backlog. No staying late to finish notes. Just talk and document.
The Typing Problem
Care coordination notes after every provider call
You just finished a 20-minute call with the hospitalist, social worker, and home health agency. Now you need to document every decision, action item, and follow-up date. The call details are fresh in your mind but typing them takes another 15 minutes. By the time you finish, your next patient is waiting and three new messages need responses.
Discharge planning documentation that never ends
The patient is ready for discharge but the paperwork isn't. You need to document the discharge plan, equipment needs, medication reconciliation, follow-up appointments, and caregiver instructions. Each section requires careful detail. You're typing the same phrases repeatedly — 'patient will follow up with PCP within 7 days' — while the transport team waits.
Resource referral notes across multiple agencies
Connecting a patient to community resources means documenting every referral, eligibility check, and agency contact. Food assistance, housing support, transportation services, behavioral health — each requires its own note. Your fingers are exhausted from typing the same patient demographics into different forms. The documentation burden makes you hesitate before making that extra referral.
Insurance authorization requests that require novels
The insurance company wants medical necessity documentation for a skilled nursing facility placement. You need to type out the patient's functional status, care needs, failed lower levels of care, and clinical justification. It's a 500-word letter that you've written dozens of times with slight variations. Each denial means retyping with more detail. Your wrists ache from the appeals alone.
Multi-provider communication across fragmented systems
The PCP uses one portal, the specialist uses another, home health has their own system, and the family wants email updates. You're copying and pasting the same information across five platforms, reformatting each time. By Thursday, you've typed the same care plan summary a dozen times and your hands are begging for relief.
How It Works
Blurt works in every application case managers use — Epic, Cerner, Meditech, email, insurance portals, anywhere you can place a cursor on your Mac.
Hold your hotkey
Press your chosen keyboard shortcut. A small indicator confirms Blurt is listening.
Speak your documentation
Describe the care plan, authorization request, or coordination note naturally. Blurt handles punctuation and formatting.
Release and continue
Text appears at your cursor instantly. No copying, no pasting, no editing delays. Move to your next patient.
Real Scenarios
Documenting care coordination calls in real-time
You just finished a complex interdisciplinary team call about a high-acuity patient. Instead of trying to remember every detail while typing, hold your hotkey immediately after hanging up and speak: 'Care coordination call with Dr. Martinez, social worker, and home health supervisor. Patient's wound care needs have escalated requiring daily skilled nursing visits. DME order placed for hospital bed. Family meeting scheduled for Thursday to discuss long-term placement options.' Complete documentation in 30 seconds while details are fresh.
Creating discharge planning documentation
The patient is medically ready and everyone is waiting on your documentation. Hold and speak: 'Discharge plan finalized. Patient to be discharged to skilled nursing facility tomorrow at 10 AM. Arranged transportation through MedTrans. Medications reconciled with pharmacy. Follow-up appointments scheduled with cardiologist on March 15th and PCP on March 18th. Caregiver training completed for medication administration.' Discharge packet ready in under a minute.
Writing resource referral notes
You've just connected a patient with three community agencies. Document each referral by speaking: 'Referred patient to Meals on Wheels for daily meal delivery, eligibility confirmed, start date March 1st. Applied for utility assistance through Community Action, application submitted, pending approval. Contacted Area Agency on Aging for respite care services, intake appointment scheduled.' All referrals documented before you pick up the next call.
Dictating insurance authorization requests
The utilization review nurse needs medical necessity documentation. Instead of typing that 500-word letter, speak it: 'Patient requires skilled nursing facility placement due to inability to perform ADLs independently following hip fracture. Patient failed home health level of care as demonstrated by two falls in past week despite 24-hour caregiver presence. Continued acute rehabilitation not appropriate due to limited therapy tolerance.' Authorization letter completed in 2 minutes instead of 20.
Updating providers across multiple systems
Three providers need the same care plan update. Open each portal, place your cursor, hold and speak the update once. Blurt inserts the same text perfectly each time. No retyping, no copy-paste formatting issues, no missed details. All three providers updated in the time it used to take to update one.
Communicating with patients and families
A family member emails asking for an update on their father's care plan. Hold your hotkey and respond naturally: 'Your father had a good day today. Physical therapy reports he walked 50 feet with the walker, which is an improvement from yesterday. We're still waiting on insurance approval for the rehabilitation facility, but I expect to hear back by Thursday. Please call me if you have any questions.' Compassionate, detailed response sent in 15 seconds.
Completing utilization review documentation
The insurance company wants continued stay justification. Speak your clinical review: 'Patient continues to require acute care due to unstable blood sugars requiring insulin titration. Unable to safely discharge until glucose levels stabilized and patient demonstrates ability to self-administer insulin. Anticipated discharge in 48 to 72 hours pending endocrinology clearance.' UR documentation completed before the reviewer's deadline.
Why case managers choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone or double-tap function key |
| Medical terminology | Accurate with healthcare terms and abbreviations | Frequently misses medical vocabulary |
| Speed | Text appears in under 500ms after speaking | 2-3 second delay common |
| Reliability | Consistent accuracy across long documentation sessions | Degrades with extended use, often fails silently |
| EHR compatibility | Works in Epic, Cerner, any application | Inconsistent behavior in some EHR interfaces |
Frequently Asked Questions
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