Voice to Text for Legal Assistants
Your day is a constant stream of client emails, calendar updates, document organization, and attorney requests. Every task requires typing — and there's never enough time. Blurt lets you speak your emails, meeting notes, and file descriptions instead of typing them. Hold a button, say what you need, release. Text appears wherever your cursor is — in Outlook, Clio, Word, anywhere. No switching apps. No falling behind. Just talk and the words appear.
The Typing Problem
Client correspondence piles up faster than you can type
You have twelve client emails to respond to before lunch. Each one needs a professional, detailed reply. You know exactly what to say — you could explain it in 30 seconds out loud — but typing takes three minutes per email. By noon, your inbox has grown while you've barely made a dent. The afternoon looks just as overwhelming.
Calendar management across multiple attorneys
Attorney A needs a deposition rescheduled. Attorney B has a client meeting that conflicts with a court date. Attorney C just asked you to block time for document review. Each calendar update means typing notes, sending confirmations, and updating case management software. You're the traffic controller for the entire office, and every entry requires your fingers on the keyboard.
Document filing with proper naming and descriptions
Every document needs to be saved with the right naming convention, tagged with client and matter numbers, and described in the case management system. You know the document is the 'Third Amended Complaint filed March 15' but typing that description forty times a day adds up to hours. Your filing backlog grows while you're still typing descriptions for yesterday's documents.
Phone calls that generate immediate typing work
A client calls with a question. You take notes by hand because you can't type fast enough while listening. Call ends, and now you need to type up those notes, update the case file, draft a follow-up email, and add a task for the attorney. That five-minute call just created twenty minutes of typing. The phone rings again before you're halfway through.
Your wrists ache by Wednesday
Eight hours of typing emails, case notes, calendar entries, and document descriptions. Five days a week. Your hands hurt, your wrists are stiff, and you're starting to worry about carpal tunnel. The ergonomic keyboard helped a little, but you're still typing thousands of words daily. You wonder how many more years your hands can keep this up.
How It Works
Blurt works in every app legal assistants use — Outlook, Clio, MyCase, PracticePanther, Microsoft Word, your web browser. Anywhere you can put a cursor.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Talk naturally
Say your email, case note, or calendar entry. Blurt handles punctuation.
Release and done
Text appears at your cursor. No copying, no pasting, no extra steps.
Real Scenarios
Drafting client correspondence in seconds
A client emails asking about their case status. Instead of typing a three-paragraph reply, hold your hotkey and speak: 'Thank you for reaching out. I've checked with Attorney Johnson and your motion for summary judgment was filed yesterday. We expect a response from opposing counsel within 14 days. I'll update you as soon as we hear anything.' Done in 15 seconds instead of two minutes. Professional, complete, no typos.
Updating calendars while on the phone
Opposing counsel calls to reschedule a deposition. While still on the call, you hold the button and dictate the new date, time, and location directly into the calendar entry. The call ends and the calendar is already updated. No scrambling to remember details, no typing after the fact. The information goes straight from your ears to the system.
Filing documents with proper descriptions
You have a stack of documents to file in the case management system. Hold the button and speak: 'Defendant's Response to Plaintiff's First Set of Interrogatories, received April 3rd, 2024, Bates numbers 001 through 047.' File saved with complete metadata in seconds. Move to the next document. What used to take an hour now takes fifteen minutes.
Capturing case notes during client calls
A client calls with new information about their case. You open the case notes field, hold your hotkey, and speak while they talk: 'Client reports that the accident occurred at approximately 3:15 PM, not 2:30 as previously stated. Witness name is Margaret Chen, phone number 555-0147.' Notes are captured in real-time. No frantic scribbling, no typing after the call.
Sending quick updates to attorneys
An attorney needs a status update before heading to court. Hold button, speak: 'Opposing counsel confirmed they'll have the revised settlement agreement by end of day Friday. I've added a reminder to follow up Monday morning if we don't receive it.' Email sent in ten seconds. Attorney informed. Back to your other tasks.
Creating task lists and reminders
The morning brings a flood of new requests. As each one comes in, you hold the button and add it to your task list: 'Call courthouse to confirm hearing time for Peterson matter. Order medical records from County General. Draft cover letter for Jones discovery responses.' Your to-do list builds itself while you barely pause between emails.
Preparing meeting notes and summaries
After a client meeting, you need to document what was discussed. Hold the button and talk through it: 'Met with client regarding upcoming mediation. Client willing to settle for between $75,000 and $100,000. Main concerns are future medical expenses and lost wages. Attorney to prepare demand letter by end of week.' Five-minute meeting summary captured in 45 seconds.
Why legal assistants choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or double-tap key |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Reliability | Consistent accuracy across sessions | Often fails silently or mishears |
| Legal terminology | Handles legal terms accurately | Struggles with Latin phrases and case citations |
| Cost | $10/month or $99/year | Free but unreliable |
Frequently Asked Questions
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