Voice to Text for Logistics Coordinators
Logistics coordinators spend their days juggling shipment tracking, carrier communications, delivery documentation, inventory updates, and scheduling correspondence. Every call with a driver needs notes. Every delay needs documentation. Every inventory adjustment needs a record. Blurt lets you speak all of it instead of typing. Hold a button, say what you need to document, release. Text appears wherever your cursor is — in your TMS, email, spreadsheet, or any system. No more choosing between answering the next call and documenting the last one. Capture everything in real-time while you keep operations moving.
The Typing Problem
Documenting shipment tracking updates across multiple carriers
You're managing 40 active shipments across six different carriers. Each one needs status updates in your TMS. You just got off the phone with a driver who gave you an ETA, a temperature reading, and a note about a road closure. But before you can type it all in, another carrier calls. By the time you document everything, you've forgotten half the details. The tracking notes become incomplete, and when someone asks about a shipment, you're digging through call logs trying to remember what was said.
Capturing carrier communications in real-time
A carrier dispatcher calls about a detention issue at the pickup location. You need to document the conversation for billing and dispute resolution. But you're also watching three other shipments approaching delivery windows. You scribble notes on paper, planning to type them up later. Later never comes. When the invoice dispute happens two weeks from now, your documentation is a Post-it note that says 'detention 2hrs - warehouse issue' and nothing more.
Writing delivery documentation with complete details
The driver just confirmed delivery, but there was a shortage — 48 cases instead of 50. You need to document the shortage, the driver's statement, the receiver's signature details, and initiate the claims process. That's five minutes of typing while three other deliveries are in progress. You do the bare minimum and move on. Two months later, when the claim is denied for insufficient documentation, you wish you'd captured everything the driver told you.
Updating inventory records after every movement
A partial shipment just arrived at the warehouse. You need to update the inventory system with received quantities, lot numbers, condition notes, and storage locations. The warehouse manager is on the radio with more updates. Your WMS requires precise data entry, and one wrong keystroke means inventory discrepancies that take hours to reconcile. You're typing as fast as you can, but the information is coming faster than your fingers can move.
Managing scheduling correspondence with multiple parties
You need to coordinate a pickup that involves the shipper, the carrier, and the warehouse — all with different availability windows. That means three emails with specific times, requirements, and reference numbers. Each email takes five minutes to compose with all the right details. Meanwhile, your phone keeps ringing. The scheduling emails get shorter and vaguer, leading to miscommunications that create pickup delays and unhappy customers.
How It Works
Blurt works in every tool logistics coordinators use — your TMS, WMS, email, spreadsheets, chat applications. Anywhere you can put a cursor.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Talk naturally
Say your shipment update, carrier notes, or delivery documentation. Blurt handles punctuation.
Release and done
Text appears at your cursor. No copying, no pasting, no extra steps.
Real Scenarios
Logging shipment tracking updates during carrier calls
The driver calls with an update on load 4521. While still on the phone, you hold the button and speak: 'Load 4521 driver check-in 2:45 PM. Current location I-40 westbound mile marker 287. ETA to destination 6:30 PM, one hour ahead of schedule. Trailer temp holding at 34 degrees. No issues reported. Driver taking 30-minute break at next truck stop.' The note is in your TMS before you hang up. The next call comes in and you're ready.
Documenting carrier communication for dispute resolution
The carrier dispatcher calls about accessorial charges. You hold the button and capture the conversation in real-time: 'Call with ABC Freight dispatch at 10:15 AM regarding load 7823. Carrier requesting $350 detention charge. Driver arrived at 8 AM, loaded at 11:30 AM. Shipper confirms warehouse backup due to staffing shortage. Carrier providing signed detention log. Approved detention for 3 hours at standard rate.' Complete documentation for accounts payable, captured in 20 seconds.
Recording delivery exceptions with full detail
Your driver reports a problem at delivery. You hold the button: 'Delivery exception load 3847. Received at 4:22 PM by John Martinez, dock 7. Shortage reported: 2 pallets of SKU 445521, expected 12 pallets, received 10. Condition: remaining product in good condition, no damage. Driver statement: full load picked up at origin, suspects mispick at shipper warehouse. Photos taken by driver, uploading to load file. Shortage claim initiated, shipper notification pending.' Complete exception report in 30 seconds.
Updating inventory after partial receipt
The warehouse just finished receiving a shipment. You hold the button and dictate: 'Inventory receipt PO 28445. Received 450 of 500 units SKU 77231. Lot number LD-2026-0112. Condition: 12 units with damaged packaging, moved to hold area for inspection. Storage location: Zone B, Row 4, Slots 15 through 18. Backorder of 50 units expected on next shipment January 8th. Updated by warehouse team lead Mike at 3:15 PM.' Accurate inventory records without data entry errors.
Coordinating pickup appointments across parties
You need to schedule a complicated pickup. Instead of typing three careful emails, you hold the button and dictate each one: 'Email to shipper: Confirming pickup for PO 44521 scheduled Thursday January 9th between 8 and 10 AM. Carrier ABC Freight, driver will call 30 minutes prior. Please have 24 pallets staged at dock door 3. Reference number LX-44521-A.' Then the carrier email. Then the warehouse notification. Three complete emails in under two minutes.
Capturing driver check-calls during peak hours
It's the busiest hour of the day and drivers are checking in back-to-back. For each call, you hold the button: 'Load 5567 driver check-call 2 PM. 200 miles out, ETA 5:30 PM. Requested delivery appointment confirmation.' Release. Next call. 'Load 5589 delivered 1:45 PM. Clean delivery, no exceptions. POD being uploaded. Driver en route to next pickup.' You're documenting every call without missing a beat, building a complete record of the day's operations.
Writing end-of-day shift handoff notes
Your shift is ending and the evening coordinator needs to know what's pending. You hold the button: 'Shift handoff January 8th, 5 PM. Active loads requiring attention: Load 6612 delivery window closing at 7 PM, driver 30 minutes out, should be fine. Load 6634 running two hours late due to traffic, receiver notified and agreed to wait. Load 6658 pickup not yet confirmed, carrier not responding, escalate if no response by 6 PM. Pending claims: two shortage claims awaiting shipper response. Carrier ABC Freight invoice disputed, waiting for POD.' Complete handoff in 45 seconds.
Why logistics coordinators choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or double-tap Fn |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Reliability | Consistent accuracy across sessions | Often fails silently or mishears |
| Logistics terminology | Handles BOL, POD, TMS, LTL, FTL, drayage correctly | Struggles with logistics jargon and abbreviations |
| During phone calls | Works while on carrier calls | Conflicts with call audio input |
Frequently Asked Questions
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