Voice to Text for Project Managers
Project managers spend half their day typing: status updates, meeting notes, stakeholder emails, risk logs, scope change requests. Blurt lets you speak all of it instead. Hold a button, say what you need to document, release. Text appears wherever your cursor is — in Jira, Asana, Monday.com, Slack, email, anywhere. No more choosing between thorough documentation and getting actual work done. Document everything in real-time while your thoughts are fresh.
The Typing Problem
Writing status updates for multiple stakeholders
Every week you write the same update three different ways: executive summary for leadership, technical details for the dev team, timeline focus for the client. Each one takes 15 minutes to type. By the time you finish the third version, you've lost an hour that could have been spent actually managing the project. The updates get shorter and less useful because you don't have time to write what people actually need to know.
Capturing meeting notes while facilitating
You're running the standup, trying to keep the team focused, while simultaneously typing notes. You miss the blockers because you were documenting the previous item. After the meeting, your notes are incomplete fragments that need 20 minutes of cleanup. Half the action items never make it to Jira because you can't remember who said what. The meeting was productive, but the documentation doesn't reflect it.
Writing stakeholder communications that require diplomacy
The client wants to know why the timeline slipped. You know exactly what to say — you could explain it in 30 seconds out loud — but typing a diplomatic email takes 20 minutes of careful word choice. Every sentence gets rewritten twice. By the time you send it, three other fires have started. Stakeholder communication becomes something you dread instead of a normal part of the job.
Documenting risks before they become problems
You spotted a potential issue in today's meeting. You should add it to the risk register now, while the context is fresh. But logging a proper risk means opening the spreadsheet, typing the description, assessing probability and impact, writing mitigation steps. It's a 10-minute task. You tell yourself you'll do it after lunch. You never do. The risk becomes a crisis three weeks later.
Writing scope change requests with full justification
The client wants one more feature. You need to document the request, the impact on timeline, the resource implications, and get formal approval. That's a 30-minute document minimum. But you have a sprint planning meeting in 15 minutes. So you send a quick Slack message instead. Six weeks later, no one remembers agreeing to the change, and you're explaining why the project is over budget with no paper trail.
How It Works
Blurt works in every tool project managers use — Jira, Asana, Monday.com, Slack, email, Notion, Confluence. Anywhere you can put a cursor.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Talk naturally
Say your status update, meeting note, or stakeholder email. Blurt handles punctuation.
Release and done
Text appears at your cursor. No copying, no pasting, no extra steps.
Real Scenarios
Writing status reports in minutes instead of hours
It's Friday afternoon and three stakeholders need updates. Instead of typing for an hour, you hold the button and talk through the week: 'Sprint 14 completed with 23 of 25 story points delivered. The authentication feature is now in QA. Two items moved to next sprint due to API dependency delays. Key risks: the third-party integration deadline is tight. Next week we're focusing on the payment module.' Three status reports dictated in 10 minutes. You leave on time for once.
Capturing meeting action items in real-time
During the sprint retrospective, someone raises a process improvement. Without stopping the conversation, you hold the button and say 'Action item: Sarah to document the deployment checklist by next Wednesday. Owner Sarah, due date January 8th.' The action item is in Asana before the meeting ends. Nothing falls through the cracks. Your team actually trusts that follow-ups will happen.
Drafting stakeholder emails with context
The client emailed asking about the delay. You know the situation intimately. Hold the button and explain: 'Hi Jennifer, thanks for your patience on this. The two-week adjustment reflects the additional security requirements we identified during the architecture review. This wasn't in the original scope, but it's critical for the compliance certification you mentioned. I've attached the updated timeline with the new dependencies highlighted.' Sent in 90 seconds instead of 15 minutes of careful typing.
Adding risk log entries immediately
In the vendor call, you learn their API might change next quarter. Before you forget, you open the risk register, hold the button: 'Risk: Vendor API v2 migration may impact integration timeline. Probability medium, impact high. Mitigation: Schedule technical review with vendor by end of month. Get written commitment on backward compatibility. Owner: technical lead. Review date: February 1st.' The risk is documented in 20 seconds while the context is still fresh.
Writing scope change requests with full detail
The client wants to add a reporting dashboard. You need formal documentation. Hold the button: 'Scope change request: Add executive reporting dashboard. Business justification: Client leadership needs weekly KPI visibility. Impact assessment: Estimated 3 additional sprints, 2 developers. Dependencies: requires completed data warehouse integration. Budget impact: approximately $45,000 additional. Recommendation: approve with adjusted timeline.' Complete change request in under a minute.
Documenting resource allocation decisions
You just reshuffled the team to handle a priority shift. Hold the button and capture the decision: 'Resource reallocation effective Monday: Moving Alex from Platform team to Customer Portal to address performance issues. Maria covering Alex's Platform tasks at 50% capacity. Expected duration 2 weeks. Approved by department head via Slack today. Updating capacity planning spreadsheet.' The decision is documented before you forget why you made it.
Writing retrospective summaries
The retro just ended and you need to share the outcomes. Instead of transcribing your messy whiteboard notes, hold the button: 'Sprint 14 retrospective summary. What went well: deployment automation saved 4 hours this sprint, cross-team communication improved after daily syncs. What to improve: code review bottleneck, need to spread knowledge beyond senior devs. Action items: implement review rotation starting next sprint, schedule knowledge sharing session.' Summary done before people leave the room.
Why project managers choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or double-tap Fn |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Reliability | Consistent accuracy across sessions | Often fails silently or mishears |
| Project terminology | Handles Jira, sprint, kanban, stakeholder correctly | Struggles with PM jargon and tool names |
| During meetings | Works while screen sharing or on calls | Conflicts with video call audio |
Frequently Asked Questions
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