Voice to Text for Bookkeepers
Your fingers spend more time typing notes than processing transactions. Between transaction memos, client updates, reconciliation documentation, and vendor correspondence, the documentation never stops. Blurt lets you speak your notes while your hands stay on the numbers. Hold a button, describe the transaction, release. Text appears wherever your cursor is — in QuickBooks, Excel, Xero, your email, anywhere. No switching windows. No breaking your workflow. Just talk and the documentation writes itself. You became a bookkeeper to work with numbers, not to become a typist.
The Typing Problem
Writing transaction notes for every entry
Every transaction needs context. Why was this expense approved? What invoice does this payment match? Who authorized this refund? You know the details — you just processed the transaction — but typing clear notes for each one adds minutes that compound into hours. By end of day, your fingers ache and you still have fifty more entries to document. The choice becomes painful: thorough notes or finishing on time.
Client update emails that pile up
Three clients want status updates on their books. One needs to know about a discrepancy you found. Another wants the monthly summary before their tax appointment. You could explain everything verbally in minutes, but typing professional emails takes forever. The longer you delay, the more clients wonder why you've gone quiet. Your reputation for responsiveness slowly erodes while you catch up on documentation.
Reconciliation documentation that auditors actually need
The bank rec shows a variance and you need to document your investigation. You traced the issue to three outstanding checks and a timing difference on a large deposit. Now you need to write it all down — which checks, what amounts, why the deposit crossed month-end, what the correcting entry was. Your brain knows the full story. Your fingers refuse to type it all out. The notes you leave are half as detailed as they should be.
Expense categorization notes that nobody writes
That charge from 'AMZN Marketplace' — was it office supplies or inventory? You called the client, they explained it was a replacement printer, you categorized it correctly. But six months later during tax prep, nobody remembers why. The note field sits empty because typing seemed excessive for a small purchase. Multiply this by hundreds of transactions and you've created a documentation nightmare.
Vendor correspondence that never ends
The vendor says they never received payment. The client insists they sent it. You need to email both parties, reference the check number, attach the bank image, and explain the timeline. This happens three times a week with different vendors. Each email requires the same careful, professional wording. Your template saves some time, but customizing it still means minutes of typing per issue.
How It Works
Blurt works in every application bookkeepers use — QuickBooks, Xero, FreshBooks, Excel, Outlook, Gmail, and every browser-based accounting tool. Anywhere you can type, Blurt can insert text.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Speak naturally
Dictate your transaction note, client email, or reconciliation documentation. Blurt handles punctuation automatically.
Release and continue
Text appears at your cursor. No copying, no pasting, no extra steps. Back to your books.
Real Scenarios
Dictating transaction notes while processing entries
You're entering the weekly payables run. Instead of typing notes later, you dictate as you go: 'Payment to ABC Supplies for January inventory order, covers invoices 4521 through 4525, approved by client via email January 15th.' The note appears in the memo field instantly. Forty transactions, forty detailed notes, no extra time added. When the client asks about a charge next year, the answer is right there.
Sending client update emails between tasks
Your client needs a quick update on their cash position. Instead of typing, you hold the button: 'Hi Sarah, quick update on your accounts. Current bank balance is $47,250 after this morning's deposits cleared. You have three checks outstanding totaling $8,400. Let me know if you need any additional details before your meeting tomorrow.' Professional email, sent in 20 seconds. Client impressed with your responsiveness.
Documenting reconciliation discrepancies thoroughly
The March bank statement shows $2,340 more than your books. You've traced it to a deposit in transit. Hold button: 'March reconciliation variance of $2,340 explained by deposit made March 30th, not credited by bank until April 1st. Deposit consists of customer checks from Johnson Industries ($1,840) and Rivera Corp ($500). Verified against deposit slip dated March 30th. No adjusting entry required.' Complete documentation in fifteen seconds.
Adding context to expense categorizations
You're reviewing credit card charges and need to categorize an ambiguous one. After confirming with the client, you hold button: 'Categorized as equipment repair. Per client call today, this charge was for HVAC service visit to office, not regular maintenance. One-time repair of compressor unit. Keep as operating expense, not capitalize.' Six months from now, anyone reviewing the books understands exactly what happened.
Handling vendor payment disputes efficiently
A vendor claims non-payment. You've researched it and found the issue. Time to respond. Hold button: 'Thank you for reaching out regarding invoice 7892. Our records show check number 4401 was issued on November 3rd for $3,250. Per the attached bank statement, this check cleared on November 8th. Please review the endorsement and confirm if there are any remaining questions.' Professional response, all the details, under a minute.
Writing month-end summary notes for client files
You've finished closing November and need to document what happened. Hold button: 'November close complete. Revenue up 12% versus prior month due to holiday season. Notable expense: $4,200 equipment purchase approved by client on November 15th, capitalized as fixed asset with 5-year depreciation schedule. One reconciling item carried forward: outstanding check 4456 for $890 to vendor ABC, client confirmed still valid.' Month-end wrapped with proper documentation.
Responding to client questions quickly
Client texts asking why their balance seems low. You check the accounts and reply: Hold button: 'Hi Mike, checked your accounts. The lower balance is because the quarterly estimated tax payment of $12,400 went out yesterday — this was scheduled based on our September planning call. Your next big outgoing is payroll on the 15th. Let me know if you want to review cash flow for the month.' Question answered, client reassured, you're back to work in under a minute.
Creating audit trail documentation
A transaction needs adjustment and you want to document why. Hold button: 'Adjusting entry to correct original posting error. Invoice from Delta Corp was originally coded to supplies expense in error. Per review of invoice detail, this was for inventory items intended for resale. Reclassifying $1,450 from account 6200 to account 1400. Original entry made by prior bookkeeper on March 3rd.' Every adjustment has a clear paper trail.
Why bookkeepers choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or navigate menus |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Accounting terms | Handles debits, credits, and account numbers correctly | Struggles with bookkeeping terminology |
| Numbers accuracy | Accurate with dollar amounts and invoice numbers | Often mangles financial figures |
| App compatibility | Works in QuickBooks, Xero, and all accounting software | Inconsistent in specialized applications |
Frequently Asked Questions
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