Voice to Text for Business Analysts
Your job is translating business needs into technical requirements, not typing for hours. Blurt lets you capture stakeholder insights, document processes, and draft user stories while the context is still fresh. Hold a button, speak your thoughts, release. Text appears wherever your cursor is — in Confluence, Jira, Visio notes, anywhere. No more losing critical details while you hunt and peck at the keyboard. Just talk through what you heard and watch it become documentation.
The Typing Problem
Capturing stakeholder interview notes before you forget
You just finished a 90-minute discovery session with the VP of Operations. Your head is full of insights, edge cases, and that one critical workflow nobody documented before. But by the time you open Confluence and start typing, half the details have evaporated. You know you heard something important about the quarterly reconciliation process, but now it's just a vague memory.
Writing detailed requirements while context-switching constantly
You're documenting the requirements for the new inventory system when Slack lights up. A developer needs clarification on acceptance criteria. A PM wants your input on scope. By the time you're back to your requirements doc, you've lost your train of thought. That complex business rule you were about to capture? Gone. You spend 10 minutes trying to reconstruct what you were thinking.
Translating business speak to technical specs in real-time
The business stakeholder says 'we need it to work like the old system but better.' You know exactly what they mean — you can explain it perfectly out loud. But typing it into a structured format takes five times longer than speaking it. The translation from your understanding to written documentation is the bottleneck, not your comprehension.
Creating user stories and acceptance criteria at scale
You have 47 user stories to write for the next sprint planning. Each one needs a clear description, acceptance criteria, and edge cases. At 5 minutes per story, that's nearly 4 hours of typing. Your brain works faster than your fingers. You could verbally describe each story in 90 seconds, but your keyboard can't keep up with your thoughts.
Documenting as-is processes during live walkthroughs
You're shadowing the accounts payable team to understand their current workflow. They're clicking through screens, explaining exceptions, mentioning workarounds. You're frantically typing notes while they talk, missing half of what they say. When you ask them to slow down, they lose their rhythm. You wish you could just describe what you're seeing as it happens.
How It Works
Blurt works in every app business analysts use — Confluence, Jira, Miro, Visio, Excel, Word, Slack. Anywhere you can put a cursor.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Talk through your thoughts
Describe the requirement, user story, or process flow. Blurt handles punctuation automatically.
Release and done
Text appears at your cursor. No copying, no pasting, no extra steps.
Real Scenarios
Documenting requirements immediately after stakeholder meetings
You just walked out of a discovery session with the finance team. Before you even get back to your desk, you open Confluence on your laptop and hold the hotkey. You talk through everything you learned: the pain points, the current workarounds, the must-have features, the compliance requirements. In three minutes of speaking, you capture what would have taken fifteen minutes to type — and nothing gets lost in translation from memory to keyboard.
Summarizing stakeholder interviews for the project team
You interviewed six stakeholders this week and need to synthesize their input for the steering committee. Hold the button and talk through your summary: 'The sales team prioritizes mobile access, while operations needs batch processing capability. Both groups agree that the current reporting is inadequate. Key conflict: sales wants real-time data, operations needs 24-hour validation windows.' Five paragraphs dictated in under two minutes.
Describing process flows while mapping in Visio or Miro
You're building a process diagram and need to add detailed annotations to each step. Instead of clicking into tiny text boxes and typing, you select the annotation field, hold your hotkey, and describe the step: 'If invoice amount exceeds $10,000, route to senior approver queue and trigger email notification to department head. SLA is 48 hours for approval decision.' The description appears, you move to the next shape, repeat.
Drafting user stories during backlog grooming
The product manager needs 15 new user stories in Jira before sprint planning tomorrow. You open the create screen, hold the button, and dictate: 'As a warehouse manager, I want to receive low inventory alerts so that I can reorder stock before we run out. Acceptance criteria: alert triggers when quantity falls below reorder point, notification includes item name, current quantity, and suggested order amount, alerts are sent via email and in-app notification.' Story done in 30 seconds. Next.
Writing acceptance criteria that developers actually understand
The developer asks what 'system should handle exceptions appropriately' actually means. You hold the hotkey and explain exactly what you mean: 'When the API returns a 404 error, display message "Customer not found" and clear the search field. When the API returns a 500 error, display message "System temporarily unavailable" and offer retry button. Log all errors to the application log with timestamp and user ID.' Precision without the typing fatigue.
Capturing gap analysis findings during system evaluations
You're comparing the current system capabilities against business requirements. As you work through each feature area, you dictate your findings: 'Reporting module partially meets requirements. Current system supports basic filtering but lacks export to Excel functionality required by finance. Custom report builder exists but requires IT involvement, which conflicts with self-service requirement. Recommend: evaluate third-party reporting add-on or custom development.' Gap documented while the analysis is fresh.
Building business case documentation for leadership
The executive sponsor needs a business case by Friday. You hold the button and articulate the value proposition: 'The proposed CRM implementation will reduce customer response time from 48 hours to 4 hours by centralizing communication history. Based on current volume of 500 monthly inquiries, this translates to approximately 200 hours of staff time saved monthly. At a fully-loaded cost of $45 per hour, annual savings are projected at $108,000.' Financial justification dictated faster than you could calculate it.
Why business analysts choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or double-tap function key |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Business terminology | Handles BA jargon and acronyms accurately | Struggles with terms like BPMN, UAT, and RTM |
| Reliability | Consistent accuracy across sessions | Often fails silently or mishears |
| Integration | Works in Confluence, Jira, and all web apps | Inconsistent behavior across applications |
Frequently Asked Questions
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