Voice to Text for Program Managers
You spend your days coordinating across multiple projects, aligning stakeholders, and keeping executives informed. But documentation always falls behind because typing status updates takes time you don't have. Blurt lets you capture portfolio updates, meeting decisions, and dependency notes by speaking naturally. Hold a button, say what you need to document, release. Text appears in Confluence, Notion, Slack, or wherever your cursor is. Your program knowledge gets captured while it's fresh, not forgotten.
The Typing Problem
Cross-project coordination notes that never get written
You just finished a call where three project leads aligned on a shared dependency. You know exactly what was decided and who owns what. But by the time you switch to Confluence and start typing, another meeting is starting. The coordination details live in your head, not in a document. Two weeks later, no one remembers what was agreed.
Executive reporting that consumes entire afternoons
The steering committee needs a portfolio status update by Friday. You have the information — it's all in your head from a week of project check-ins. But synthesizing it into a coherent written update takes three hours of typing and formatting. You're a program manager, not a technical writer. The writing itself shouldn't be the bottleneck.
Dependency tracking that lives only in your memory
Project A is blocked on Project B, which is waiting on a vendor decision, which depends on budget approval from Finance. You're the only one who sees the full picture. But documenting these dependencies properly takes time you don't have between back-to-back meetings. So the dependency map stays in your head until something breaks.
Portfolio updates scattered across too many tools
You manage eight projects across three teams using Jira, Asana, and Monday. Each needs status updates. Each update says roughly the same thing in a different format. You spend an hour every week just copying information between systems. It's administrative overhead that adds no value but can't be skipped.
Governance documentation that never gets done
The PMO wants decision logs, risk registers, and change request documentation. You understand why governance matters. But every hour spent writing governance docs is an hour not spent actually managing the program. The documentation debt grows until an audit forces a painful catch-up sprint.
How It Works
Blurt works in every app program managers use — Confluence, Notion, Jira, Slack, PowerPoint, Outlook. Anywhere you can put a cursor.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Speak your update
Say your status update, decision note, or dependency summary. Blurt handles punctuation.
Release and done
Text appears at your cursor. No copying, no pasting, no reformatting.
Real Scenarios
Portfolio status updates without the typing marathon
Friday afternoon, steering committee deck due in two hours. Instead of typing for 90 minutes, you hold your hotkey and talk through each project: 'Project Alpha is on track, launching Tuesday as planned. Project Beta has a two-week delay due to vendor contract negotiations, mitigation plan in place. Project Gamma needs executive decision on scope by next Wednesday or we miss the Q2 deadline.' Eight projects documented in 15 minutes. You actually leave on time for once.
Executive briefings captured in real-time
The VP just gave you context about shifting strategic priorities that affects three of your programs. You need to capture this before your next meeting. Hold button, speak: 'Per conversation with VP Singh, customer retention initiatives now take priority over new feature development. Project Delta should deprioritize the mobile app and focus on customer success tooling instead.' Briefing note created in 10 seconds. Strategic context preserved for the team.
Dependency documentation as you discover it
On a call, you just learned that the API team's timeline slipped by two weeks, which cascades to four downstream projects. You need to document this before the implications get fuzzy. Hold button: 'API platform delivery now March 15th, not March 1st. This pushes mobile app beta to March 22nd, web integration to March 29th, and partner launch to April 5th. Escalating to steering committee Thursday.' Dependency chain documented in 15 seconds.
Cross-team alignment notes that actually exist
Three teams just agreed on a shared approach to the authentication migration. Everyone will forget the details by next week. You hold the button and capture it: 'Teams agreed that Auth0 migration will happen in phases. Platform team handles backend by March 1st. Mobile team migrates iOS by March 15th, Android by March 22nd. Web team can't start until mobile is complete due to shared session handling.' Alignment notes exist. No one can claim they don't remember.
Governance reports in minutes, not hours
Monthly governance report due to the PMO. Instead of dreading two hours of writing, you talk through it: 'This month we closed 12 change requests, approved 8, rejected 4. Three new risks identified, two medium severity related to vendor capacity, one high severity related to budget constraints. All programs tracking to annual milestones.' Governance report done. PMO happy. You move on with your day.
Strategic initiative tracking during planning sessions
You're in a quarterly planning meeting and decisions are flying. Instead of frantically typing notes, you hold your hotkey between agenda items: 'Initiative 7 approved with $2M budget, owner is Sarah Chen, target completion Q3. Initiative 8 deferred to next year pending headcount decisions. Initiative 9 combined with Initiative 12 to reduce overhead.' Planning decisions captured in real-time, not reconstructed from memory later.
Lessons learned capture while they're fresh
The project just launched and the retrospective is tomorrow. You want to capture your observations before they fade. Hold button: 'Key lesson from Project Mercury: vendor selection took three weeks longer than planned because legal review wasn't started early enough. Recommendation: start legal review in parallel with technical evaluation. Also, weekly stakeholder syncs should have started in Phase 2, not Phase 3.' Lessons captured. Retro tomorrow will be productive, not a struggle to remember what happened.
Why program managers choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or double-press key |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Reliability | Consistent accuracy across sessions | Often fails silently or drops words |
| Business vocabulary | Handles stakeholder, governance, and program terms | Struggles with business acronyms and jargon |
| Meeting integration | Works while muted on Zoom or Teams | Conflicts with video call audio |
Frequently Asked Questions
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