Voice to Text for HubSpot
HubSpot users spend hours each week typing notes into contact records, deals, and tickets instead of building relationships. Every meeting needs a summary. Every deal needs context. Every ticket needs a thoughtful response. By the time you've documented one interaction, your inbox has filled up again. Blurt lets you log activities at the speed of speech. Hold a button, speak your notes, release. Your words appear instantly in any HubSpot text field. No copying, no pasting, no context switching. Just talk and save.
The Typing Problem
Contact notes get skipped when typing takes too long
You just finished a 20-minute call with a prospect. You have 10 minutes before the next meeting. There's context you need to capture: their budget timeline, the competitor they mentioned, the objection you overcame. But typing it all out feels like writing an essay. You add a quick 'Good call, following up next week' and move on. Two weeks later, you're on a call with the same contact and can't remember what made them interested in the first place.
Deal descriptions stay empty until the last minute
Your sales manager wants rich deal descriptions. What's the pain point? Who are the stakeholders? What's the timeline? You know these answers — you live them. But translating conversations into typed paragraphs is tedious. So the description field stays blank until forecast time, when you scramble to reconstruct weeks of conversations from memory. Your pipeline lacks the context that makes forecasting accurate.
Email drafts take longer to write than the calls they summarize
You need to send a follow-up email after a discovery call. Everything you want to say is fresh in your mind. But transforming spoken thoughts into typed sentences feels like homework. You stare at the compose window, fingers hovering, trying to translate brain to keyboard. What should take 2 minutes drags into 10. By the time you send it, you could have made three more calls.
Meeting notes disappear between the call and the CRM
You take mental notes during every call. Key dates, names, pain points, action items. But by the time you click into the meeting record, half the details have evaporated. You log what you can remember — maybe 30% of what actually mattered. Next quarter, when you need that context for renewal, you're piecing together fragments instead of reviewing comprehensive notes.
Ticket responses become copy-paste templates
A customer submitted a nuanced support ticket. They deserve a thoughtful, personalized response. But you have 15 tickets in the queue. Typing a detailed response takes 5 minutes. So you grab a template, change two words, and hit send. The customer gets a generic answer. You know you could do better if responding didn't mean typing paragraphs for each ticket.
How It Works
Blurt works anywhere you type in HubSpot — contact notes, deal descriptions, email drafts, meeting summaries, ticket responses, task descriptions. Anywhere there's a cursor.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Speak your notes
Talk naturally. Dictate your contact notes, deal context, or email draft. Blurt handles punctuation automatically.
Release and save
Text appears in the HubSpot field. Click save. Done in seconds, not minutes.
Real Scenarios
Adding contact notes immediately after a call
You just wrapped a discovery call with a new lead. Before switching to your next task, you click into the contact record notes, hold your hotkey, and speak: 'Spoke with Marketing Director about their lead management challenges. Currently using spreadsheets to track campaigns, losing about 40% of leads due to slow follow-up. Budget is approved for Q1, needs buy-in from VP of Sales. Mentioned they're also evaluating two competitors. Next step: send ROI calculator and schedule demo with both stakeholders.' Forty seconds of speaking captures everything. You save and move on with a complete contact history.
Writing deal descriptions that tell the full story
You're updating a deal after moving it to the proposal stage. Click into the deal description, hold the button, speak: 'Moving to proposal after second call confirmed buying criteria. Primary pain point is manual reporting taking 15 hours per week. Decision maker is CFO who cares most about ROI — needs to see 6-month payback. Competing with current vendor who has poor customer service. Proposal includes professional services for data migration. Expected close by month end.' The deal record now contains context anyone on your team can reference.
Drafting follow-up emails in your natural voice
You need to send a follow-up after a demo. Open the email compose window in HubSpot, hold your hotkey, and speak: 'Hi Sarah, great speaking with you today. I wanted to follow up on the integration question you raised. We do support bi-directional sync with your existing tools, and I've attached a technical doc that explains the setup process. As discussed, I'll send over a proposal by Friday that includes the implementation timeline we discussed. Let me know if you have any questions in the meantime.' The email writes itself as you speak. Edit if needed, then send.
Logging meeting notes while details are fresh
Your weekly check-in with a key account just ended. Before the next meeting starts, you click into the meeting record and hold your hotkey: 'Quarterly review with the operations team. They're seeing 25% improvement in response times since implementation. Want to expand to the support team next quarter — approximately 15 additional seats. Sarah mentioned the new hire starting in March who will be the main admin. Action items: send training materials, schedule admin onboarding for March 15th, prepare expansion proposal.' Complete meeting notes in under a minute.
Writing personalized ticket responses quickly
A customer opened a ticket about a workflow issue. Instead of grabbing a template, you hold your hotkey and speak: 'Hi Tom, thanks for reaching out about the workflow trigger issue. I looked into your account and see that the trigger is set to fire on contact creation, but your forms are set to update existing contacts rather than create new ones. I've attached a quick guide on adjusting your form settings, and I've also enabled a fallback trigger that should catch these cases going forward. Let me know if you see any more contacts slipping through.' Personalized support in 30 seconds.
Updating task descriptions with actionable context
You're creating follow-up tasks after a series of calls. Each task needs enough context that future-you knows exactly what to do. Hold the button for each: 'Send proposal with Enterprise pricing tier, include case study from retail industry. Mention the custom onboarding option they asked about, and confirm the March 1st go-live date works with their IT team.' Tasks become clear instructions, not cryptic one-liners you'll forget the meaning of.
Building company profiles with institutional knowledge
You're documenting everything you know about a key account. Instead of typing paragraphs, hold the button and speak: 'Enterprise customer since 2024. Primary contact is Marcus at VP level, secondary is the marketing ops manager Lisa. Expanded from marketing hub to full CRM last year. Sensitive about data privacy after industry regulations last quarter. Renewal is in June, typically begins discussions in April. Previous rep was Amanda who transitioned accounts in January — relationship is strong.' Company context that helps your whole team.
HubSpot's mobile app includes basic dictation, but it's limited to the mobile interface. Blurt works anywhere on your Mac — in HubSpot's web app, in any browser, even in third-party HubSpot integrations. One hotkey works everywhere. No switching between desktop and mobile, no learning different interfaces, no processing delays. Just hold, speak, release.
| Blurt | Typing manually | |
|---|---|---|
| Works on desktop where most CRM work happens | ✓ | — |
| Same hotkey works in every app on your Mac | ✓ | — |
| Sub-500ms transcription, no processing delays | ✓ | — |
| No HubSpot-specific setup or configuration required | ✓ | — |
Frequently Asked Questions
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