Voice to Text for Insurance Agents
Your day is packed with client calls, policy renewals, and coverage questions. Typing takes you away from the work that matters — building relationships and closing business. Blurt lets you draft policy explanations, write client emails, create coverage summaries, and document everything by speaking. Hold a button, say what you need, release. Text appears in your CRM, email, or quoting software instantly. No more falling behind on documentation. No more staying late to catch up on correspondence. Just talk and move on.
The Typing Problem
Explaining coverage options takes forever to type
Mrs. Patterson needs to understand why umbrella coverage matters for her situation. You could explain it verbally in two minutes, but she wants something in writing to share with her husband. Typing out the full explanation — what's covered, what's excluded, why the limits you recommended make sense — takes 20 minutes between phone calls. So you send something shorter than you'd like, and hope she doesn't have follow-up questions.
Client correspondence piles up
You have fifteen emails to write before end of day. Renewal reminders, quote follow-ups, coverage questions, claims status updates. Each one needs a personal touch — these are relationships you've built over years. But personal takes time. By 5 PM, you've sent eight generic-sounding emails and the other seven wait until tomorrow. Your responsiveness suffers, and so does client trust.
Coverage summaries require more detail than you have time to provide
The Hendersons just bought a comprehensive package — home, auto, and umbrella. They deserve a clear summary of what they're covered for and what they're not. Writing it properly means explaining deductibles, coverage limits, exclusions, and when to call you. You know exactly what to say, but typing it takes an hour you don't have between appointments.
Claims documentation falls through the cracks
Your client just called about water damage in their basement. You walked them through the process, explained what's likely covered, and gave them the adjuster's contact. Now you need to document the conversation in their file. But your next appointment is in three minutes. You jot two sentences that won't help anyone if there's a dispute later.
Proposal letters take longer than the quote itself
You've built the perfect commercial policy package for a new prospect. The quote took 30 minutes. The proposal letter explaining why you chose these coverages, how they protect against specific risks, and why your agency is the right partner? That takes another hour. So proposals get delayed, and prospects go with the agent who responded faster.
How It Works
Blurt works everywhere insurance agents work — your agency management system, quoting software, Outlook, Gmail, Word. Anywhere you can type on your Mac, Blurt can insert text.
Hold your hotkey
Press your chosen keyboard shortcut. A small indicator shows Blurt is listening.
Speak naturally
Dictate your policy explanation, email, or documentation. Blurt handles punctuation and insurance terminology automatically.
Release and done
Text appears at your cursor. No copying, no pasting, no reformatting. Move on to your next client.
Real Scenarios
Writing policy explanation emails to clients
Mr. Chen called asking why his auto premium increased. Instead of typing a lengthy explanation, you hold your hotkey and speak: 'Hi David, I looked into your renewal and wanted to explain the changes. Your premium increased because of two factors. First, your son turned 16 and we added him as a driver, which affects the household risk profile. Second, there was a statewide rate adjustment of 4 percent. The good news is we can review your deductibles to offset some of this increase. Let me know if you want to discuss options.' Personalized explanation drafted in 30 seconds, not 10 minutes.
Creating coverage summary documents
The Wilsons just closed on their new home and need a coverage summary for their records. Hold and dictate: 'Your homeowners policy provides $450,000 in dwelling coverage with a $1,000 deductible. Personal property is covered at replacement cost up to $225,000. Your liability limit is $300,000, which we supplemented with a $1 million umbrella policy. Water backup coverage is included at $10,000. Flood is not covered under this policy. Contact me immediately if you experience any damage or have questions about what is covered.' Comprehensive summary ready to send.
Documenting client conversations for the file
You just spent twenty minutes on the phone with a client discussing their commercial coverage renewal. Before the next call, hold your hotkey: 'Spoke with Janet Morrison regarding ABC Manufacturing renewal. She is concerned about increased property values and wants to revisit building coverage limits. Discussed business interruption waiting period, currently at 72 hours. She will send updated revenue figures for us to reassess coverage. Follow up scheduled for January 15th.' Complete documentation captured in under a minute.
Drafting proposal letters for prospects
You've finished quoting a restaurant owner's business package. Hold and speak your proposal: 'Thank you for the opportunity to quote coverage for Riverside Grill. After reviewing your operations, I recommend a business owners policy with $500,000 building coverage, $150,000 business personal property, and $1 million general liability. I also included liquor liability at $1 million given your bar revenue, and hired and non-owned auto since your delivery drivers use personal vehicles. The total annual premium is $8,400. I am available to meet this week to walk through the details.' Professional proposal drafted while the conversation is fresh.
Responding to claims inquiries
A client calls about a fender bender and wants to know what to do. After explaining verbally, you document and send a follow-up: 'Following up on our call about your accident. You will need to get a repair estimate and submit it along with the photos you took at the scene. The other driver's information you provided has been forwarded to our claims department. Your adjuster, Sarah Miller, will contact you within 24 hours. Your collision deductible is $500, which applies if we cannot recover from the other party. Call me if you have any questions.' Client feels supported, file is documented.
Writing renewal recommendation letters
It's renewal season and you have fifty letters to send. Hold and dictate each one: 'Dear Robert, your homeowners policy renews on February 1st. I reviewed your coverage and recommend increasing your dwelling limit to $525,000 based on current construction costs in your area. Your current limit of $480,000 may leave you underinsured if you experience a total loss. The additional coverage adds $14 per month. I have also enclosed a quote for umbrella coverage, which I believe is essential given your assets. Please call me to discuss.' Personal renewal advice without the typing burden.
Explaining exclusions and limitations
A prospect wants to understand exactly what their policy won't cover. Instead of typing a lengthy disclaimer, speak it: 'Your standard homeowners policy excludes flood damage, earthquake damage, normal wear and tear, pest infestations, and intentional damage. Business activities conducted from your home are also excluded unless you add a home business endorsement. Your policy has a $1,000 deductible for most claims, but wind and hail claims have a separate 2 percent deductible based on dwelling coverage. Let me know if you want to discuss adding any endorsements to address these exclusions.' Clear explanation delivered in seconds.
Why insurance agents choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or double-tap Fn |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Insurance terminology | Handles terms like umbrella, liability, deductible, endorsement accurately | Frequently mangles industry vocabulary |
| Reliability | Consistent accuracy across sessions | Often fails silently or requires internet |
| Privacy | Audio processed securely, never stored | Sent to Apple servers for processing |
Frequently Asked Questions
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