Voice to Text for Nonprofit Managers
Running a nonprofit means wearing a dozen hats and writing for all of them. Grant narratives for funders. Updates for donors. Reports for your board. Program documentation for staff. Volunteer coordination notes for yourself. Your days disappear into typing. Blurt lets you speak all of it instead. Hold a button, articulate your thoughts naturally, release. Text appears wherever your cursor is — in Word, Google Docs, your CRM, anywhere. Your passion for the mission comes through in your voice. Now it can come through in your writing too.
The Typing Problem
Grant narratives that demand your best writing under deadline
The foundation deadline is next week. You need to articulate why your program matters, how it works, and what impact it creates — compellingly enough to win funding over a hundred other applicants. You know your program inside and out. You could explain it passionately in conversation. But staring at a blank document, trying to type that passion into prose, your fingers can't keep up with your vision. The narrative that should inspire reads flat.
Donor communications that never feel personal enough
Your monthly donors deserve thoughtful updates. Your major donors expect personal touches. Your lapsed donors need re-engagement. Each communication should feel genuine, not mass-produced. But personalizing messages for dozens of donors means hours of typing. You end up choosing between authentic and efficient. The thank-you notes pile up while you're typing the first one.
Board reports that take half your week to prepare
The board meeting is Friday. You need to summarize program outcomes, explain budget variances, outline strategic initiatives, and prepare discussion points. Each section requires careful documentation. You know exactly what to say — you could brief any board member verbally in fifteen minutes. But typing it all into a polished report takes days you don't have.
Program documentation that falls behind
Your programs need documented procedures, outcome tracking notes, and compliance records. Staff need clear guidelines. Auditors need paper trails. Funders need evidence of impact. All of it requires written documentation that you never have time to create. The knowledge lives in your head and in informal conversations, but rarely makes it into proper files.
Volunteer coordination notes scattered everywhere
You just finished training three new volunteers. You discussed their availability, their skills, their interests, and which programs they'll support. Now that information needs to be recorded somewhere useful before you forget it. But you have a donor meeting in ten minutes. The volunteer notes get scribbled on a sticky note that will vanish into your desk drawer.
How It Works
Blurt works in every application nonprofit managers use — Microsoft Word, Google Docs, Salesforce Nonprofit, email clients, donor databases. Anywhere you can place a cursor, Blurt can insert text.
Hold your hotkey
Press your chosen keyboard shortcut. A small indicator confirms Blurt is listening.
Speak naturally
Talk about your programs, your impact, your needs. Blurt handles punctuation automatically.
Release and refine
Text appears at your cursor instantly. Light editing if needed, then move to your next task.
Real Scenarios
Drafting grant narratives that tell your story
The proposal needs a compelling program description. Hold your hotkey and speak as if you're explaining to a curious foundation officer: 'Our workforce development program serves adults facing multiple barriers to employment, including housing instability, limited transportation, and gaps in work history. Over the past three years, we have helped 847 participants secure living-wage employment, with an average starting wage of $17.50 per hour.' Your spoken enthusiasm becomes written impact.
Writing donor updates with genuine warmth
Your monthly donors deserve to know their impact. Hold the button and speak from the heart: 'This month, thanks to supporters like you, we provided 340 families with emergency groceries. I want you to meet Maria, a single mother of two who told me last week that your support helped her keep food on the table while she recovered from surgery.' The personal touch that donors crave, without the typing marathon.
Preparing board reports efficiently
The executive summary needs to capture this quarter's highlights. Hold and speak: 'Q3 exceeded projections across all program areas. Client enrollment increased 18 percent year over year. We secured the Johnson Foundation grant for $75,000, bringing annual fundraising to 92 percent of budget. Key challenges include staff retention in our housing program.' Comprehensive board reporting without the days of preparation.
Documenting program procedures clearly
New staff need intake procedures documented. Hold the button and walk through the process: 'When a new client arrives, the intake coordinator completes the demographic form in Salesforce, schedules the initial assessment within five business days, and assigns a case manager based on program track and caseload availability.' Procedures documented while they're fresh in your mind.
Recording volunteer coordination notes
Three volunteers just completed orientation. Before you forget the details, hold and speak: 'Jennifer Martinez, available Tuesdays and Thursdays, strong data entry skills, assigned to development team for donor database cleanup. Marcus Williams, flexible schedule, bilingual Spanish, will support client intake. Sarah Chen, Saturday mornings only, interested in youth mentoring.' Volunteer details captured before they slip away.
Composing funder correspondence quickly
The program officer has questions about your latest report. Hold your hotkey and respond naturally: 'Thank you for your inquiry about our participant retention rates. The 72 percent completion rate reflects participants who attended at least 80 percent of program sessions. We track this through our case management system with weekly attendance verification.' Professional responses without the typing delay.
Writing staff meeting notes and follow-ups
You just finished your weekly team meeting. Capture the action items while they're fresh: 'Action items from today's meeting: Sarah will finalize the annual report draft by Friday. Marcus will schedule site visits with three potential corporate sponsors. Intake team will implement the new screening questions starting Monday. Next meeting agenda will cover Q4 planning.' Meeting notes that actually get written.
Why nonprofit managers choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Double-tap function key or click microphone icon |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription begins |
| Nonprofit terminology | Handles sector-specific language accurately | Struggles with foundation names and program jargon |
| Reliability | Consistent accuracy through long sessions | Often fails silently or stops listening |
| Web applications | Works in Salesforce, grant portals, CRMs | Inconsistent behavior in browser-based tools |
Frequently Asked Questions
Start Typing Faster Today
Free to try — no credit card required
Download Blurt