Voice to Text for Executive Assistants
You're managing calendars, drafting emails, coordinating travel, and taking meeting notes — often for multiple executives simultaneously. Your fingers can't keep up with the pace. Blurt lets you speak your correspondence, notes, and communications while juggling everything else. Hold a button, say what you need, release. Text appears wherever your cursor is — in Outlook, Google Calendar, Concur, anywhere on your Mac. No switching windows. No falling behind. Just talk and type at the speed of thought.
The Typing Problem
Taking meeting notes while managing the room
You're in an executive meeting trying to capture every action item, decision, and follow-up while also watching the clock, anticipating your boss's needs, and preparing for the next agenda item. Typing forces you to look down at your keyboard. By the time you look up, you've missed three important points and the CFO is asking a question you didn't hear.
Coordinating calendars across multiple executives
Three executives need the same conference room. Two have conflicting board meetings. One just asked you to 'find 30 minutes this week' with a client in another timezone. You're typing scheduling emails, calendar invites, and confirmation messages simultaneously. Your fingers are cramping by noon, and you still have six hours of coordination ahead.
Writing emails on behalf of your executive
Your CEO needs 15 emails drafted by end of day — each in their voice, each requiring careful attention to tone and politics. You know exactly what to say for each one. You could dictate each email in 30 seconds. But typing them takes 5 minutes each, and now you're staying late again to get them all done before the executive's flight.
Documenting travel arrangements with endless details
Flight confirmation numbers, hotel addresses, car service contacts, restaurant reservations, meeting locations — you're building a detailed travel itinerary that needs to be perfect. One typo means your executive shows up at the wrong address in a foreign city. You're double-checking every character you type, which means triple the time spent.
Supporting multiple executives with different needs
One exec wants bullet-point updates. Another wants formal paragraphs. A third wants everything in their personal shorthand you've developed over years. You're constantly switching writing styles while switching between their inboxes. The mental load is exhausting. The physical typing load is giving you wrist pain.
How It Works
Blurt works in every app executive assistants use — Outlook, Gmail, Google Calendar, Concur, SAP, travel booking platforms, anywhere you can type on your Mac.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Talk naturally
Dictate your meeting notes, email draft, or travel details. Blurt handles punctuation automatically.
Release and done
Text appears at your cursor. No copying, no pasting, no extra steps.
Real Scenarios
Capturing meeting minutes in real-time
The leadership team meeting is moving fast. Instead of typing frantically and missing half of what's said, you hold your hotkey and speak quietly: 'Action item: Sarah to finalize Q3 budget projections by Friday. Decision: Postpone London office expansion to Q2. Follow-up: Schedule one-on-one with new VP of Marketing next week.' Minutes captured in real-time without missing a beat of the conversation.
Drafting executive correspondence
Your CEO needs to decline a speaking invitation diplomatically. Hold the button and speak in their voice: 'Thank you for thinking of me for the Tech Summit keynote. Unfortunately, my schedule in March is fully committed with board obligations. I would be happy to recommend several colleagues who would be excellent speakers. Please feel free to reach out next year.' Drafted in 15 seconds, perfectly polished.
Building detailed travel itineraries
Your executive has a three-city trip next week. Hold and dictate: 'Monday: Depart JFK on AA 123 at 7:15am, arriving LAX 10:30am local. Car service confirmation 4521 will meet at baggage claim. Hotel: Fairmont Century Plaza, confirmation 8834729. Tuesday 9am: Board meeting at 1900 Avenue of the Stars, 32nd floor, contact Janet Mills.' Every detail captured accurately, no typos in critical confirmation numbers.
Preparing executive briefing documents
Your executive needs background on everyone attending tomorrow's dinner. Hold your hotkey: 'John Martinez, CEO of Apex Industries since 2019. Previously COO at TechCorp. Key topics: interested in our European expansion, mentioned at last meeting wanting introduction to our CFO. Spouse: Maria, attorney, avoid discussing legal industry consolidation.' Briefing notes complete while you're still researching the next attendee.
Processing expense reports with context
You're reconciling receipts and need to add business justifications. Hold and speak: 'Client dinner with Samantha Wu, prospective account, discussing enterprise licensing agreement. Restaurant selected by client. Tip percentage within company policy.' Each expense documented with proper context in seconds instead of typing out justifications for 50 line items.
Sending scheduling communications
You need to coordinate a meeting between your executive and three external attendees across different timezones. Hold button: 'I am writing to confirm our meeting for Thursday at 2pm Eastern, 11am Pacific, 7pm London. Please join via the Zoom link below. If this time no longer works, please let me know by Tuesday so we can find an alternative.' One email, four timezones, sent in 10 seconds.
Preparing board meeting materials
Board prep requires detailed agendas, speaker notes, and logistics documentation. Hold and dictate: 'Agenda item 4: Q3 financial review, presented by CFO, 20 minutes allocated. Pre-read materials distributed October 15th. Key discussion points: revenue shortfall in APAC region, proposed cost reduction initiatives. Questions anticipated from board member Thompson regarding headcount.' Complex documents built through natural speech.
Why executive assistants choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or double-press keyboard |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Reliability | Consistent accuracy across sessions | Often fails silently or mishears |
| Business terminology | Handles executive names and business terms accurately | Struggles with proper nouns and industry jargon |
| Discretion | Quiet dictation in meeting settings | Requires clear, loud speech |
Frequently Asked Questions
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