Voice to Text for Procurement Specialists
Procurement runs on documentation: RFP requirements, vendor evaluations, contract negotiation notes, purchasing justifications, supplier correspondence. Every decision needs a paper trail. Blurt lets you speak all of it instead of typing. Hold a button, describe the vendor meeting you just left, release. Text appears wherever your cursor is — in SAP, Oracle, Coupa, email, anywhere. No more choosing between thorough documentation and processing the next purchase order. Capture everything while the details are fresh.
The Typing Problem
Writing comprehensive RFP documentation under deadline pressure
The RFP needs to go out by end of week. You know exactly what you need from vendors — you could explain it in a 10-minute conversation. But translating those requirements into formal documentation takes hours. Each section needs precise language, specific evaluation criteria, and clear submission requirements. By the time you finish typing section three, you've forgotten the nuances you wanted to capture in section seven. The deadline approaches and the RFP gets less thorough than it should be.
Capturing vendor evaluation details during back-to-back demos
You have four vendor demos scheduled today, each 90 minutes. During each demo, you're evaluating features, noting concerns, asking questions, and trying to type observations. By demo three, your notes are fragments: 'good integration?' and 'ask about SLA.' After the final demo, all four vendors blur together. You know Vendor B had a concerning response about data migration, but you can't remember exactly what they said or why it worried you.
Documenting contract negotiation points and concessions
The call with the vendor's legal team just ended. They agreed to modify the liability clause but pushed back on payment terms. You negotiated a compromise on the service level agreement. All of this needs to be documented for the contract file and your manager. But you have another call in 15 minutes. By the time you get to documentation hours later, you're second-guessing what was actually agreed versus what you proposed.
Writing purchasing justifications that satisfy finance
Finance rejected your last purchase request for insufficient justification. You know exactly why the department needs this software — you could explain it clearly in person. But writing a formal justification that covers business need, cost analysis, alternatives considered, and risk assessment takes 45 minutes. You have 12 purchase requests pending. Some will get thin justifications simply because you don't have time to type thorough ones.
Maintaining clear supplier correspondence trails
The supplier dispute requires you to document every interaction. Phone calls, meeting notes, email context — all of it needs to go in the file. After a 30-minute call with the supplier about delivery delays, you should capture the conversation immediately. But you're already late for a budget meeting. The notes get written three days later from memory, missing crucial details about what the supplier committed to and when.
How It Works
Blurt works in every tool procurement specialists use — SAP, Oracle, Coupa, Ariba, email, Excel, any browser-based procurement platform. Anywhere you can put a cursor.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Speak naturally
Describe the vendor evaluation, contract terms, or purchasing justification. Blurt handles punctuation.
Release and done
Text appears at your cursor. No copying, no pasting, no extra steps.
Real Scenarios
Drafting RFP sections while requirements are fresh
You just finished the requirements gathering meeting with stakeholders. Before returning to your desk, you open the RFP template and hold the hotkey. You talk through each requirement: 'Section 3: Technical Requirements. The solution must integrate with our existing SAP ERP system via standard APIs. Vendor must demonstrate successful integration with SAP S/4HANA within the last two years. Real-time data synchronization is required for inventory and purchase order modules. Latency must not exceed 500 milliseconds for transactional data.' Three sections dictated in 10 minutes while the details are still clear.
Capturing vendor evaluation notes during demos
The vendor is demonstrating their contract management module. Without breaking your attention from the screen, you hold the button and speak quietly: 'Vendor C demo note: automated renewal alerts look solid, demonstrated 90-day advance notice workflow. Concern: approval routing seems rigid, may not support our matrix approval structure. Follow up on custom approval chains. Pricing model unclear — per-user or per-contract?' Detailed evaluation captured in real-time without losing focus on what the vendor is showing.
Documenting contract negotiation outcomes immediately
You hang up from the vendor negotiation call. Before your next meeting, you hold the button: 'Contract negotiation summary, Acme Industries, January 15th. Agreed items: liability cap increased to 2x annual contract value, vendor accepted 30-day payment terms. Outstanding items: still negotiating intellectual property ownership of custom configurations. Vendor to send revised language by Friday. Next call scheduled January 20th to review IP clause.' Complete record captured in 60 seconds.
Writing purchasing justifications that get approved
The department needs new inventory management software. Finance wants justification. You hold the button and explain: 'Business justification: Current manual inventory tracking results in approximately $45,000 annual loss from stockouts and overordering. Proposed solution automates reorder points and provides real-time visibility. Three vendors evaluated: selected VendorX based on integration capabilities and total cost of ownership. Annual subscription $18,000 represents 60% ROI in first year. Alternative considered: hiring additional inventory clerk at $55,000 annually.' Thorough justification drafted in under two minutes.
Recording supplier correspondence for dispute resolution
You just finished a difficult call with a supplier about late deliveries. Before the next interruption, you capture the conversation: 'Supplier call notes: Spoke with James Chen, Regional Account Manager. Supplier acknowledged three consecutive late shipments. Root cause identified as warehouse capacity issues at their Ohio facility. Supplier committed to priority routing through alternative facility starting next week. Agreed to 5% credit on next order as compensation. If delays continue past January 31st, we will invoke contract penalty clause 4.2.' Paper trail established immediately.
Summarizing vendor scorecards for stakeholder review
Leadership wants a summary of your vendor evaluation before the selection meeting. You hold the button and synthesize: 'Vendor comparison summary for warehouse management system. Vendor A: strongest technical fit, highest cost, 12-month implementation. Vendor B: moderate fit, competitive pricing, concerns about support response times based on reference calls. Vendor C: lowest cost, significant customization required, implementation risk. Recommendation: Vendor A despite higher cost, based on reduced implementation risk and superior integration capabilities. Total cost of ownership analysis attached.' Executive summary ready in 90 seconds.
Creating supplier performance review documentation
Quarterly supplier reviews are due. You hold the button and document each assessment: 'Q4 supplier review: Consolidated Packaging. On-time delivery rate 94%, down from 97% in Q3. Quality metrics stable at 99.2% acceptance rate. Pricing held per contract terms. Issue identified: communication lag on backorder notifications averaging 3 days. Action item: schedule call with account manager to address notification procedures. Overall rating: Satisfactory with improvement needed in communication. Contract renewal recommended with updated SLA requirements.' Supplier file updated in under a minute.
Why procurement specialists choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or double-tap Fn |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Procurement terminology | Handles RFP, RFQ, SLA, MOQ correctly | Struggles with procurement acronyms |
| Reliability | Consistent accuracy across sessions | Often fails silently or mishears |
| During calls | Works while on vendor calls (when muted) | Conflicts with call audio settings |
Frequently Asked Questions
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