Voice to Text for Wedding Planners
Between client consultations, vendor calls, and coordinating the big day, your hands are full but your head is overflowing with details that need documenting. Blurt lets you dictate consultation notes, vendor coordination emails, day-of timelines, and budget updates without stopping to type. Hold a button, speak naturally about the florist's delivery time or the bride's last-minute menu change, release. Your words appear instantly in your planning software, email, or spreadsheet. Stay present with clients, capture every detail while it's fresh, and keep every wedding running flawlessly.
The Typing Problem
Capturing consultation notes while staying present
You're sitting with a couple discussing their dream wedding. They mention wanting peonies but not roses, a first dance to a specific song, dietary restrictions for twelve guests, and a grandmother who needs wheelchair access. You want to maintain eye contact and build rapport, not stare at your laptop typing. So you scribble shorthand notes, but later your scrawl reads like hieroglyphics. Half the details are lost, and you email follow-up questions that make you look unprepared.
Coordinating vendors across multiple weddings
You have three weddings this month. The florist for Saturday's wedding just confirmed a substitution. The caterer for next week's event needs final headcount. The DJ for the following Saturday hasn't responded to your timeline email. You need to send updates, confirmations, and follow-ups constantly. But typing out detailed vendor emails while managing client calls and venue walk-throughs means something always slips through the cracks.
Building day-of timelines with every minute accounted
The wedding day timeline is the backbone of everything. Hair and makeup starts at 8 AM. Photographer arrives at 10. Ceremony at 4, cocktail hour at 4:45, reception at 6. You know all this, but translating the mental map into a detailed written timeline takes hours. Every time you sit down to type it out, you get interrupted. The timeline stays half-finished in your head when it should be shared with the entire vendor team.
Tracking budgets across dozens of line items
The couple has a $45,000 budget. You've allocated amounts to venue, catering, flowers, photography, and twenty other categories. Every conversation adds new information — the florist quoted $3,200 not $3,000, the rental company is adding $400 for delivery. You need to update the budget spreadsheet constantly, but you're usually on the phone or at a venue when you learn these numbers. By the time you're at your desk, you've forgotten half the updates.
Writing proposals that win clients
A prospective couple wants a proposal by tomorrow. They described a bohemian outdoor wedding, 150 guests, a live band, and a late-night food truck. You know exactly what to propose, but writing a compelling, personalized proposal takes time you don't have between site visits and existing client demands. Your proposals end up rushed and generic when they should be thoughtful and tailored. You lose clients to planners who simply have more time to write.
How It Works
Blurt works everywhere on your Mac — your planning software, email, Google Sheets, Aisle Planner, anywhere you can place a cursor.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Speak naturally
Dictate client preferences, vendor updates, or timeline details. Talk like you're briefing your assistant.
Release and done
Your words appear as text wherever your cursor is. No copying, no pasting, no editing garbled transcription.
Real Scenarios
Dictating consultation notes in real-time
You're meeting with Emma and Jake about their September wedding. Emma describes wanting a garden party feel with lots of greenery, a dessert table instead of cake, and her grandfather walking her down the aisle. Jake wants a surprise choreographed first dance. Between topics, while they're chatting with each other, hold your hotkey and quietly speak: 'Garden party aesthetic, greenery focus, no traditional cake, dessert table instead. Grandfather walks Emma down aisle. Jake wants surprise choreographed first dance, research dance instructors.' Release. Notes captured, eye contact maintained, rapport built.
Vendor coordination emails
You just finished a call with the florist for this Saturday's wedding. She's substituting white hydrangeas for white peonies due to availability. Open your email to the wedding coordinator at the venue, hold the button: 'Hi Marcus, quick update from the florist. We're substituting white hydrangeas for the peonies in the ceremony arrangements. Same look, just a different bloom. No changes to the delivery time, still arriving at 10 AM for a noon ceremony. Let me know if you need anything else from me before Saturday.' Send. Vendor loop closed in 20 seconds.
Building comprehensive day-of timelines
It's Wednesday and Saturday's wedding timeline needs to go out to all vendors. Open your timeline template, hold the button, and walk through the day: 'Seven AM vendor load-in begins. Ten AM hair and makeup for bride and bridesmaids. Eleven thirty first look photos in the garden. Twelve forty-five wedding party leaves for ceremony site. One PM guest seating begins. One thirty ceremony start. Two PM ceremony concludes, cocktail hour begins in the tent. Three thirty guests move to reception hall. Four PM reception begins, couple introduction and first dance.' The entire day mapped out in two minutes of talking.
Real-time budget updates
You're on the phone with the rental company. They just quoted $4,800 for tables, chairs, linens, and a dance floor, plus $600 delivery and setup. You were budgeting $5,000 for rentals. While still on the call, put them on hold for a moment, open your budget spreadsheet, hold the hotkey: 'Rentals update, Premier Party Rentals quote, forty-eight hundred base plus six hundred delivery, total fifty-four hundred. Four hundred over original budget, need to discuss with couple or reduce elsewhere.' Now the budget note exists before you've even hung up the phone.
Writing personalized proposals quickly
The Hendersons want a proposal for their vineyard wedding. You toured the venue yesterday and have ideas fresh in your mind. Open your proposal template, hold the button: 'For your Napa vineyard celebration, I envision a ceremony among the vines at golden hour, guests seated on weathered wood benches. Reception in the barrel room with long farm tables, hundreds of candles, and family-style service. We'll incorporate your love of jazz with a quartet during cocktail hour transitioning to a big band for dancing. The harvest theme carries through centerpieces featuring local grapes and olive branches.' Compelling, personalized proposal section written in 45 seconds.
Post-event debrief notes
You just finished coordinating Sarah and Michael's wedding. On the drive home, everything is fresh: what worked, what didn't, which vendors excelled, what you'd do differently. When you get home, open your notes app, hold the button: 'Sarah Michael wedding debrief. Ceremony started fifteen minutes late due to bride's father delay, build more buffer next time. Catering team from Oak Table was phenomenal, add to preferred vendor list. Florist delivered late, had to rearrange setup schedule, follow up on Monday. Photo booth was huge hit, recommend to future clients. Overall success, couple thrilled.' Lessons captured before you forget.
Client update emails between events
You're between venue tours with a new couple and need to update an existing client about their deposit status. Pull over, open your email, hold: 'Hi Christina, just a quick update. I confirmed with the venue this morning that your deposit has been processed and the October fifteenth date is officially locked in. Next step is finalizing the caterer. I have tastings set up with two vendors next week, I'll send you the details by end of day tomorrow. Let me know if you have any questions!' Client feels prioritized, you didn't lose momentum on your busy day.
Why successful wedding planners choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or enable Siri |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Wedding terminology | Handles vendor names and terms accurately | Struggles with names like boutonnieres, chuppah, mise en place |
| Reliability | Works consistently every time | Often fails or stops listening mid-sentence |
| Long-form dictation | Handles full proposals and timelines | Times out on longer content |
Frequently Asked Questions
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