Voice to Text for Event Planners
Between vendor calls, site visits, client meetings, and the events themselves, you're constantly switching contexts and juggling details. Your phone is full of voice memos you'll never transcribe. Your notes app has fragments that won't make sense tomorrow. Blurt lets you capture everything in real-time — vendor quotes, client requests, timeline updates, budget changes — by simply speaking. Hold a button, say what you need to document, release. Text appears wherever your cursor is — in your planning software, email, spreadsheets, anywhere on your Mac. No more losing critical details between the conversation and your computer.
The Typing Problem
Writing vendor correspondence while managing multiple events
You're coordinating caterers, florists, photographers, and venues across three different events happening the same weekend. Each vendor needs specific information — dietary counts, load-in times, setup requirements. You know exactly what each one needs, but typing out 15 detailed emails takes your entire morning. By the time you finish, you've missed two calls from clients and the photographer needs an answer in 30 minutes.
Creating client proposals that win the business
A potential client wants a proposal for their corporate gala by tomorrow. You've done events like this dozens of times — you can picture exactly how it should unfold. But translating your vision into a compelling 10-page proposal means hours at the keyboard. The proposal you send at midnight isn't as detailed as it should be because you ran out of time to type everything you wanted to include.
Documenting timeline changes in real-time
The venue just called — the ballroom isn't available until 3pm instead of noon. Everything shifts: vendor load-in, catering setup, rehearsal timing, guest arrival. You need to update the master timeline, notify six vendors, and email the client. You're standing in a parking lot trying to type on your phone while the venue manager waits for confirmation. Half the updates don't get sent until you're back at your desk three hours later.
Tracking budget changes across multiple line items
The floral quote came in $800 over budget. The client wants to add a photo booth. The venue is waiving the corkage fee. Each change needs documentation — what changed, why, who approved it, how it affects the total. Typing detailed budget notes while you're on calls with vendors means you're not actually listening to what they're saying. The budget spreadsheet is always three conversations behind reality.
Writing post-event summaries that capture everything
The corporate retreat just ended and the client wants a debrief by Monday. You have handwritten notes from each day, photos on your phone, and memories that are already fading. Typing a comprehensive summary means transcribing everything while trying to remember context you didn't write down. The summary you send is shorter than it should be because you simply can't remember or reconstruct all the details.
How It Works
Blurt works in every tool event planners use — Airtable, Monday.com, Google Docs, Gmail, Honeybook, anywhere you can type on your Mac.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Talk naturally
Dictate your vendor email, proposal section, or timeline update. Blurt handles punctuation automatically.
Release and done
Text appears at your cursor. No copying, no pasting, no extra steps.
Real Scenarios
Drafting vendor correspondence on the go
You just finished a site visit and need to confirm details with five vendors before you leave the venue. Back at your laptop, you hold the button and speak: 'Hi Marcus, confirming the floral delivery for Saturday at 10am. Please use the service entrance on Oak Street. Contact on-site will be Jennifer, phone number 555-0147. Setup should be complete by noon for the ceremony rehearsal. Please confirm receipt of this email.' One vendor email done in 20 seconds. All five emails sent before you start driving.
Creating detailed client proposals
The potential client loved your initial call and wants a full proposal. Hold the button and speak your vision: 'The reception will begin at 6pm with a cocktail hour featuring passed appetizers and a signature drink station. Guests will transition to the main ballroom at 7pm for a seated dinner. We recommend round tables of 10 to encourage conversation. The live band will begin at 8:30pm after dinner service concludes. Dancing will continue until 11pm with a late-night snack station opening at 10pm.' Your entire proposal drafted through natural conversation.
Updating event timelines in real-time
The makeup artist just called — she can't start until 1pm instead of noon. You open your timeline document and hold the button: 'Timeline update: Hair and makeup now starting at 1pm. This pushes first look photos to 3:30pm instead of 2:30pm. Ceremony time remains 5pm. Buffer reduced from 90 minutes to 30 minutes. Need to confirm photographer can accommodate compressed portrait schedule. Action item: call photographer today.' Timeline documented accurately while the conversation is fresh.
Documenting budget changes with context
The client just approved upgraded linens during your call. You open your budget tracker and hold the button: 'Budget revision: Linens upgraded from standard to premium collection per client request during today's call. Original quote $1,200, revised quote $1,850. Difference of $650 approved verbally by Sarah Chen. Email confirmation requested. This brings total event budget to $47,350, which is $850 under the approved maximum.' Complete budget documentation with approval context captured immediately.
Capturing site visit notes while walking
You're touring a new venue and notice important details everywhere. With your laptop open on a table nearby, you hold the button between observations: 'Main entrance has three steps, no ramp visible. Need to confirm ADA access from parking lot. Ballroom dimensions approximately 60 by 80 feet. Existing chandeliers are brass, may conflict with silver decor scheme client mentioned. Kitchen access is through swinging doors near head table location, could be disruptive during speeches.' Thorough site notes captured in real-time without stopping to type.
Writing post-event summary reports
The wedding was yesterday and you need to document everything while it's fresh. Hold the button: 'Post-event summary: Ceremony started 7 minutes late due to grandmother arrival delay. Weather contingency was not needed. Catering reported serving 187 of 195 expected guests. Bar ran out of prosecco at 9:30pm, switched to champagne backup as planned. Photographer stayed 30 minutes past contracted time, no additional charge. Client expressed high satisfaction, mentioned interest in anniversary event.' Comprehensive summary captured before details fade.
Sending day-of coordination updates
It's the morning of the event and you need to send final confirmations to the entire vendor team. Hold the button: 'Good morning team. Final timeline attached. Key updates from yesterday: cocktail hour moved from garden to covered terrace due to wind forecast. Bar setup now in northwest corner instead of south. All other timings remain as scheduled. Please confirm your arrival time by text. See you at the venue.' One message to the entire team in 30 seconds, sent while you're handling setup.
Why event planners choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or double-tap Fn |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Reliability | Consistent accuracy across sessions | Often fails silently or mishears |
| Event terminology | Handles venue names, vendor terms, and event jargon | Struggles with proper nouns and industry vocabulary |
| On-site use | Works in busy, noisy event environments | Requires quiet environment for accuracy |
Frequently Asked Questions
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