Voice to Text for Office Managers
You're the operational backbone of your organization. Vendor negotiations, policy documentation, team announcements, facilities requests, budget tracking — everything flows through you. And everything requires written communication. Blurt lets you speak instead of type. Hold a button, say what you need to communicate, release. Text appears wherever your cursor is — in Outlook, Slack, SharePoint, Google Docs, anywhere on your Mac. No more choosing between responding quickly and responding thoroughly. Document everything at the speed of speech.
The Typing Problem
Writing vendor communications that require precision
The office supply vendor sent the wrong order again. You need to document the discrepancy, reference the original PO, list what was received versus what was ordered, and request a resolution — all while maintaining a professional relationship you'll need next month. You could explain this on a phone call in two minutes, but typing the email takes fifteen. Meanwhile, three other vendors are waiting for responses.
Creating policy documentation that no one reads because it's incomplete
The company needs an updated work-from-home policy. You know exactly what it should say — you've explained it verbally a hundred times. But typing out a comprehensive document with all the edge cases, exceptions, and procedures takes hours. So you write a shorter version. Employees have questions the policy doesn't answer. You spend the next month answering the same questions individually. More typing.
Sending team announcements while managing interruptions
Building maintenance scheduled an elevator outage for next Tuesday. You need to notify all staff, explain the timing, suggest alternatives, and answer preemptive questions. You start typing the announcement. Someone walks in about a parking issue. When you return to the email, you've lost your train of thought. The announcement goes out incomplete. Tuesday morning, your phone won't stop ringing.
Handling facilities requests with proper documentation
The HVAC in the third-floor conference room is broken again. You need to log the issue, contact the maintenance company, get a quote, document it for budget tracking, and notify affected employees. Each step requires a different email or form. By the time you've typed everything, two hours have passed. The conference room is still too cold, and now someone's complaining about the kitchen sink.
Tracking budget notes across dozens of expense categories
Finance wants context for the increased facilities spending this quarter. You remember every purchase — the new lobby furniture, the emergency plumber visit, the cleaning service upgrade. But documenting each line item with justification means typing detailed notes for 30 different expenses. You provide abbreviated explanations instead. Finance follows up with questions. More typing. The cycle repeats quarterly.
How It Works
Blurt works in every tool office managers use — Outlook, Gmail, Slack, Teams, SharePoint, Google Docs, Excel, any browser-based system. Anywhere you can put a cursor.
Hold your hotkey
Press your chosen shortcut. A small indicator shows Blurt is listening.
Talk naturally
Say your vendor email, policy update, or facilities request. Blurt handles punctuation automatically.
Release and done
Text appears at your cursor. No copying, no pasting, no extra steps.
Real Scenarios
Responding to vendor issues with full documentation
The catering company delivered lunch for 40 when you ordered for 60. Hold the button and speak: 'Thank you for today's delivery. Unfortunately, we received food for 40 people rather than the 60 specified in our order confirmation dated December 15th, reference number 4421. We had to order emergency sandwiches for the remaining attendees at a cost of $180. Please advise on how you would like to handle the credit and ensure this doesn't recur for our January 15th event.' Complete, professional, documented — in 30 seconds instead of 10 minutes.
Writing comprehensive policy documents
HR asked for an updated visitor policy. Hold the button and dictate: 'All visitors must check in at the front desk and receive a visitor badge. Visitors must be accompanied by their host at all times in secure areas. Delivery personnel may access the loading dock unescorted between 7am and 6pm. Contractor badges require department head approval and are valid for 30 days. Lost badges must be reported immediately to security.' A complete policy section captured in one minute of speaking.
Sending team announcements with all necessary details
Building management scheduled a fire drill. Hold your hotkey: 'Reminder: We have a mandatory fire drill this Thursday at 2pm. Please save your work by 1:55pm, then proceed to your designated assembly point in the north parking lot. The drill should last approximately 20 minutes. If you have mobility concerns or need assistance, please contact me by Wednesday so we can make arrangements. Do not use elevators during the drill.' Sent to all staff with complete instructions in under 45 seconds.
Documenting facilities requests with context
The fifth-floor printer is jamming constantly. Open your facilities ticketing system, hold the button: 'HP LaserJet 500 on fifth floor near the east stairwell is jamming multiple times daily. Started approximately two weeks ago after the toner replacement. Tried clearing the paper path and resetting. Issue persists. Affects approximately 30 employees. Priority: high. Preferred service window: before 8am or after 6pm to minimize disruption.' Complete service request with all context, logged in 25 seconds.
Adding budget tracking notes for expense justification
You're reconciling the monthly facilities budget. For each line item, hold the button and speak: 'December 12th, Action Plumbing, $450: Emergency repair of men's restroom on second floor. Pipe burst over weekend, discovered Monday morning. Same-day service required to restore functionality.' Then the next item: 'December 18th, Office Depot, $890: Replacement desk chairs for customer service team. Previous chairs were eight years old with broken hydraulics. Employee comfort and ergonomics.' Each note takes 15 seconds instead of 2 minutes of typing.
Coordinating with multiple departments simultaneously
The CEO wants to host an all-hands meeting next Friday. You need to notify IT about AV requirements, catering about refreshments, facilities about room setup, and security about after-hours access. Hold the button for each email: 'Hi IT team, we need the large conference room set up for an all-hands meeting Friday at 4pm. Approximately 75 attendees. We'll need the main display connected to the CEO's laptop, backup HDMI cable, and audio for remote participants on Zoom. Please confirm availability.' Four detailed coordination emails completed in under three minutes.
Creating procedure documentation
A new employee needs to understand the mail distribution process. Hold the button and document: 'Incoming mail arrives at reception by 10am daily. Sort by department using the labeled bins in the mail room. Executive mail goes directly to the executive assistant. Packages requiring signature are logged in the package tracking spreadsheet with date, recipient, and carrier. Large deliveries should be stored in the loading dock cage. Notify recipients via Slack in the facilities channel.' Complete procedure documented while the new hire watches.
Why office managers choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation | Single hotkey, instant start | Click microphone icon or double-tap Fn key |
| Speed | Text appears in under 500ms | 2-3 second delay before transcription |
| Reliability | Consistent accuracy across sessions | Often fails silently or mishears |
| Business terminology | Handles vendor names, PO numbers, and business terms correctly | Struggles with proper nouns and alphanumeric codes |
| During interruptions | Resume dictation seamlessly after being interrupted | Must restart dictation from scratch |
Frequently Asked Questions
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