Voice to Text for Virtual Assistants
Managing multiple clients means constant context switching and endless typing. Client emails, task updates, project notes, meeting summaries — your fingers never stop moving. Blurt lets you speak instead of type. Hold a button, say your client update or email draft, release. Text appears wherever your cursor is — in Asana, ClickUp, Gmail, Slack, anywhere you work. Switch between clients instantly without the typing fatigue. Your voice keeps up with your workload.
The Typing Problem
Managing multiple clients with different systems
Client A uses Asana. Client B lives in ClickUp. Client C insists on Notion. You're jumping between five different project management tools, typing the same kinds of updates in different interfaces. Each context switch means reorienting yourself and typing out status updates that sound nearly identical. By afternoon, you've written thousands of words across dozens of apps and your hands are exhausted.
Context switching between vastly different projects
At 9am you're writing social media captions for a wellness brand. By 10am you're drafting investor emails for a tech startup. After lunch, you're summarizing research for a real estate client. Your brain can handle the switching, but your fingers can't keep up. Each client needs your full attention and detailed documentation, and typing it all out slows down your mental momentum.
Remote communication that requires constant written updates
You can't just pop by your client's desk to give a quick update. Everything needs to be written — Slack messages, email updates, task comments, end-of-day summaries. What would take 30 seconds to say out loud takes 5 minutes to type. Multiply that by six clients and you're spending hours just on written communication that could be spoken in minutes.
Juggling time zones and urgent requests
Your Australian client just woke up with an urgent request while your UK client needs their daily summary before they sign off. You're racing against multiple clocks, and typing is the bottleneck. Quick responses that would take seconds to speak become minutes of frantic typing. The urgency demands speed, but your keyboard can only move so fast.
Documenting repetitive tasks and SOPs
You're documenting the same process for the third time this month because each client needs their own version. Writing step-by-step instructions, recording how you completed a task, creating handoff notes for when you're unavailable. It's necessary work, but typing out detailed documentation takes time you don't have when you're billing by the hour.
How It Works
Blurt works in every app virtual assistants use — Asana, ClickUp, Notion, Gmail, Slack, Google Docs, and anywhere else you can place a cursor on macOS.
Hold your hotkey
Press your chosen shortcut in any app. A small indicator shows Blurt is listening.
Speak naturally
Say your client update, email draft, or task note. Blurt handles punctuation automatically.
Release and continue
Text appears at your cursor instantly. Move to the next client without missing a beat.
Real Scenarios
Sending client updates across different platforms
It's 4pm and three clients need end-of-day updates. Instead of typing each one, open Asana, hold your hotkey, and say 'Completed the blog post edits and scheduled for Thursday. Social graphics are with the designer, expecting delivery tomorrow. Invoice sent for October services.' Release, move to the next client's ClickUp, repeat. Three detailed updates in two minutes instead of fifteen.
Managing tasks and updating project status
You just finished a batch of tasks and need to update the project board. Hold the button and speak: 'Moved all Q4 content briefs to ready for review status. Added notes on SEO keywords to each card. Flagged the holiday campaign brief as priority for client approval.' Your task management stays current without the typing overhead. Clients see progress in real-time.
Drafting emails for clients
Your client needs you to respond to a vendor inquiry on their behalf. Hold and speak: 'Hi Sarah, thanks for sending over the proposal. We've reviewed the pricing and would like to proceed with Option B. Can you send over the contract and we'll aim to have it signed by end of week? Best regards.' Professional email drafted in 15 seconds. Review, send, done.
Creating social media scheduling notes
You're batch-scheduling a month of social content and need to add context to each post. Hold your hotkey: 'This post ties into the product launch on the 15th. Use the lifestyle photo from the March shoot. Caption should emphasize the early bird discount ending Friday.' Scheduling notes that help future-you or the client understand your thinking, captured in seconds.
Summarizing research for client deliverables
You've spent an hour researching competitors for a client. Now you need to summarize your findings. Hold button, speak naturally: 'Found three main competitors with active Instagram presence. Competitor A posts daily with high engagement on Reels. Competitor B focuses on Stories with weekly product features. Competitor C has lower posting frequency but stronger community engagement.' Research summary done while it's fresh in your mind.
Writing invoice descriptions and time entries
End of month billing requires detailed line items. Hold and speak through each entry: 'October social media management, 12 hours. Includes content calendar creation, 20 posts scheduled, engagement monitoring, and monthly analytics report.' Accurate billing descriptions that justify your value, created without the tedium of typing out every service rendered.
Providing project status updates in Slack
A client pings asking for a quick status check. Hold your hotkey and respond: 'Great timing! Just finished the newsletter draft, it's in your inbox for review. Website updates are 80 percent complete, should wrap up by end of day tomorrow. Let me know if you want to hop on a quick call to discuss the Q1 planning.' Thoughtful response in seconds, not minutes.
Why virtual assistants choose Blurt over built-in dictation
| Blurt | macOS Dictation | |
|---|---|---|
| Activation speed | Single hotkey, instant response | Click microphone or double-tap key, wait for connection |
| App compatibility | Works in every app — Asana, ClickUp, Notion, web apps | Inconsistent in web applications and third-party tools |
| Transcription speed | Text appears in under 500ms after speaking | 2-3 second delay, sometimes longer on busy servers |
| Reliability | Consistent accuracy session after session | Frequently fails silently or stops mid-sentence |
| Professional vocabulary | Handles business terms, client names, and industry jargon | Struggles with proper nouns and specialized terminology |
Frequently Asked Questions
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